Payroll Technician II

at  California State University

Job no: 541980
Work type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Human Resources
Position Description

JOB SUMMARY

Under general supervision of the Manager of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions and ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants.
The incumbent processes employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CMS for all transactions. The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead.

KEY QUALIFICATIONS

• Knowledge of:
• Thorough knowledge of general office and payroll methods, practices and procedures.
• Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
• Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, Outlook, Adobe, HRIS and data management systems.
• Skills/Abilities to:
• Must be able to research and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines.
• Organize work, set priorities, and meet critical deadlines.
• Establish and maintain effective working relationships with others and promote a positive, service oriented, collegial work environment with a variety of individuals.
• Perform mathematical calculations.
• Work independently and make sound decisions and recommendations regarding payroll activities.
• Use current computer word processing and spreadsheet software programs, web browsers, HRIS (PeopleSoft), established process guides, and data management systems.
• Read and write at a level appropriate to the position.
• Ability to interpret policies and procedures and apply sound decisions under direct supervision.
• Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology.
• Ability to work in a fast-paced environment and have good customer services skills.
• Excellent payroll business math skills (e.g. the ability to correctly calculate salaries, disability payments, percentages)
• Excellent organization and time management skills to handle a heavy workload, changing priorities, and competing deadlines.
  To view the full list of qualifications and job responsibilities, please click the Position Description button above.

EDUCATION AND EXPERIENCE

• High School Diploma or GED equivalent
• Two years of experience in preparing and processing payroll and personnel documents.
• Preferred Skills:
• Ability to type and 10-key at a minimum rate of 40 wpm.
• Experience with PeopleSoft.
• Experience with the State Controller’s Payroll Information Management (PIMS) database.
• Experience in the processing of payroll in higher education.

DEPARTMENT SUMMARY

Payroll Services is responsible for providing accurate and timely payments to State employees of California State University, Fresno. We work under the authority of the Chancellor and under the direction of the Controller of the State of California.

Please refer the Job description for details