Pensions Secretariat Support

at  DHL

ABOUT THE COMPANY:

DHL Group the logistics provider of the world with over 600,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development; we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.

• Assisting the Pensions Secretariat Team in delivering best-in-class governance services for the Group’s UK Pension Plan
• Assisting the IIC Secretary by attending IIC and IIC Sub-committee meetings and writing a first draft of minutes, for review by the Secretary to the IIC.
• Working closely with the existing Secretariat support to collate the matters arising from IIC meetings, distributing these accordingly and helping to monitor progress.
• Responsible for maintaining a working draft of a quarterly ‘Signed documents register’ for each quarterly IIC meeting, for review by the Secretary to the IIC.
• Collating information and drafting initial responses to Anti-Money Laundering requests from investment managers, for review by the Secretary to the IIC.
• Assisting the IIC Secretary in collating information needed for the Plan’s Climate and Stewardship Code reports.
• Assisting the IIC Secretary in maintaining BAU documents such as the Statement of Investment Principles, Investment Implementation Document, and Implementation Statement.
• Assisting the IIC Secretary in maintain an Authorised Signatory List and distributing this to investment managers.
• Assisting the IIC Secretary in maintain the Business Plan for IIC related matters.
• Attending regular meetings with the IIC Secretary and the Plan’s investment adviser.
• Providing feedback to the IIC Secretary on the provision of services from the investment adviser.
• Attending industry wide training sessions to build knowledge of investment matters, and current pension related topics.
• Assisting the Pensions Secretariat Team in loading meeting agendas and papers to the online board portal where required.
• Providing support to the Pensions Secretariat Team and Trustees.
• Planning, organising, and monitoring work: Recognise changes in priorities and takes necessary action to achieve targets.
• React positively to changing requirements.
• Adopt best practice, for example, timelines, accuracy, and reliability.
• Use of IT systems to create and integrate data (Word, Excel, Microsoft Teams, and PowerPoint proficient).
• Maintaining and developing personal knowledge and skills relevant to the responsibilities of the role.
• Complying with Company and Trustee Committee procedures and the requirements of the industry regulator.
• Liaising pro-actively and building strong relationships with other team members and advisers to ensure clarity and successful delivery of pension Secretariat services to the Trustees/Company