People Administrative Officer

at  Besix

Description de l’entreprise
BESIX Group is a leading multidisciplinary Belgian Group, operating in construction, construction, real estate development and concessions. BESIX Group was founded in 1909, and has grown impressively over the years. BESIX Group operates in Northern and Eastern Europe, North and Central Africa and the Middle East through its subsidiary BESIX Construct, as well as in Canada and Australia. The group stands out in its sector by having its own internal Engineering Department, with wide-ranging expertise in geotechnical engineering, concrete technology, methods, planning, and BIM, System Engineering and similar tools.
In 2023, the Group achieved a turnover of EUR 3.4 billion. BESIX has about 12,000 employees active in 25+ countries with more than 80 different nationalities.
Find more information at: https://www.besix.com/.
Description du poste
Are you looking for a rewarding and challenging career in administration? If you have excellent organizational, communication, and problem-solving skills, you might be the perfect fit for our People Administrative Officer position. Do not hesitate to apply and join our team based in Woluwe-Saint-Lambert!

As a People Administrative Officer, you are responsible for the following tasks:

• You are the main point of contact for the coordination and obtention of visas and needed permits for all expat employees in order for them to join their new assignment in the different regions where we are active (Saudi Arabia, UAE, Africa, …). This will involve contacts with our expats, embassies, agencies, translation offices, etc. in close collaboration with our worldwide operations;
• You are the main point of contact for the obtention and renewal of the single permits (work & residency permits) of our non-European employees relocating and working in Belgium;
• You make the necessary arrangements for non-European staff relocating to Belgium (contact with relocation agency, book temporary accommodations, etc.);
• You follow up on relocation and shipment topics for all transferred expats;
• You book the medical appointments for our frequent travelers and expats travelling and working abroad;
• You manage necessary affiliation of our expat employees to SSOM, CFE, Pôle Emploi, Humanis, etc;
• You follow-up on the invoices;
• You make sure all staff details are up to date in the different HR Tools;
• You manage internal & external questions or requests related to administration (forms, certificates, etc);
• You help with the translation of department communications (FR/NL/EN);
• You support our Fleet Department when needed;
• You assist your colleagues of the People Dept in their daily administrative tasks;
• You make sure our internal People database is always updated;
• You provide assistance in completing contracts/transfer letters/EOC letters/Standby letters/temporary assignment letters;
• You provide support in updating travel guides & act as back-up for our travel department.

QUALIFICATIONS

• You have a bachelor’s degree in business administration, office management, or a related field; or can demonstrate equivalent through work experience;
• You have a proven experience (at least 3 years) in an international environment;
• You are proficient in Microsoft Office and other relevant software and tools (especially Excel);
• You have excellent verbal and written communication skills, and ability to communicate effectively with diverse audiences;
• You are fluent in Dutch, French and English (spoken and written);
• You have strong organizational, time management, and multitasking skills, and ability to prioritize and meet deadlines;
• You give high attention to detail, accuracy, and quality;
• You demonstrate ability to work independently and collaboratively, and to exercise initiative and judgment;
• You are able to handle confidential and sensitive information with discretion and integrity;
• You are flexible and able to adapt to changing work environment and demands;
• You enjoy teamwork.
  Informations supplémentaires
  A career at BESIX is a lot more than just a job, it’s about being part of our changing and innovative world. Your skills, ambition and passion will contribute to the development of our different businesses and allow us to succeed in the challenges of the coming years.
  Working for the BESIX group allows you to be a part of a dynamic, creative and entrepreneurial company. It gives you a safe and collaborative working environment with ambitious and innovative goals for the world of tomorrow, but also for your career and personal development.
  We are looking for different kinds of personalities, mindsets, backgrounds and genders to build the iconic and sustainable projects of tomorrow.
  Are you ready to make an impact and leave a positive legacy for years to come? If you are passionate about our purpose to Excel in creating sustainable solutions for a better world, come and join our caring BESIX family. Together we will co-create our future.

Working at BESIX brings a lot of great benefits including:

• An attractive remuneration package including a salary in line with the market and a range of employee benefits such as flexible mobility advantages, extra-legal pension, medical care insurance, work-life balance program (such as teleworking, child care, flexible work schedule, mobile working), Health Management (sport, health check-up program, …);
• Career development programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon;
• A dynamic, creative and safe working environment with innovative colleagues supporting your endeavors (ideas, projects, goals, ambitions);
• Possibility to work on complex projects within both a local and international environment;
• The choice to remain locally anchored for the coming years or to seek an exciting international career opportunity within the group.

• You are the main point of contact for the coordination and obtention of visas and needed permits for all expat employees in order for them to join their new assignment in the different regions where we are active (Saudi Arabia, UAE, Africa, …). This will involve contacts with our expats, embassies, agencies, translation offices, etc. in close collaboration with our worldwide operations;
• You are the main point of contact for the obtention and renewal of the single permits (work & residency permits) of our non-European employees relocating and working in Belgium;
• You make the necessary arrangements for non-European staff relocating to Belgium (contact with relocation agency, book temporary accommodations, etc.);
• You follow up on relocation and shipment topics for all transferred expats;
• You book the medical appointments for our frequent travelers and expats travelling and working abroad;
• You manage necessary affiliation of our expat employees to SSOM, CFE, Pôle Emploi, Humanis, etc;
• You follow-up on the invoices;
• You make sure all staff details are up to date in the different HR Tools;
• You manage internal & external questions or requests related to administration (forms, certificates, etc);
• You help with the translation of department communications (FR/NL/EN);
• You support our Fleet Department when needed;
• You assist your colleagues of the People Dept in their daily administrative tasks;
• You make sure our internal People database is always updated;
• You provide assistance in completing contracts/transfer letters/EOC letters/Standby letters/temporary assignment letters;
• You provide support in updating travel guides & act as back-up for our travel department