People & Culture Administrator

at  Hollis

THE VACANCY

The role of People and Culture Administrator is to support the generalist team in the smooth running of the daily operations. You will play a key role in supporting the team by delivering efficient and effective day-to-day HR administration across all aspects of the employee life cycle, including onboarding, probation, contractual changes, and the leaver process. The role requires strong administrative skills; an eye for detail; excellent communication skills and an interest in HR. The People and Culture Administrator should be able to work autonomously, be proactive and enjoy a busy environment in which you can make a real difference and contribute to the overall People and Culture agenda.

EXPERIENCE, QUALIFICATION & SKILLS REQUIRED:

• A keen interest in HR
• CIPD qualification or studying towards is beneficial
• Experience of working in a similar role
• An eye for detail and a desire to get it right
• Good communicational, organisation and interpersonal skills
• Utmost discretion and integrity
• Empathy and the ability to liaise at all levels
• Proficient Microsoft office skills and ideally experience using a HR system
• Proactive and forward thinking

• Provide administrative support to the People and Culture team, which includes but is not limited to the administration of benefits, annual salary and bonus review, promotions and all other day-to-day procedures;
• Be the champion for our HR system Cascade, ensuring the HR data is accurate and up to date at all times. You will be responsible for setting up new starters on the system and utilising it to continuously improve and automate our internal processes;
• Preparing correspondence including but not limited to reference letters for employees, past and present, promotion letters, job changes, probation letters, etc;
• Maintaining our HR files including the HR shared drive ensuring all documentation is up to date;
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, absences, etc.) and provide ad hoc reports as required;
• Support the team in the onboarding and offboarding of employees, liaise with internal departments on new starter and leaver details to ensure a smooth onboarding and offboarding process;
• Custodian of all policies and procedures to make sure all are up to date. Work with the team to carry out an annual review and ad hoc changes as and when required;
• Be responsible for and look after our People and Culture pages on Hollisphere ensuring all information is kept up to date;
• Assist in payroll preparation by providing relevant data (monthly changes, absences, bonus, etc.);
• Support the team with any internal and ad hoc projects;
• Assist with general employee welfare and well-being initiatives;
• Miscellaneous administration (printing, binding etc.).