People Operations Coordinator

at  Daily Hive

Location: Vancouver, BC (Hybrid)Posted on: Jan 20
Role: People Operations Coordinator
Department: Operations
Location: Vancouver
Salary: $50,000 - $60,000

WHO WE ARE

ZoomedMedia Limited is the home of Canada’s leading digital media brands including Daily Hive, Curiocity, blogTO, Dished, Offside, The Peak and MobileSyrup. We have an opening for a People Operations Coordinator who is organized, proactive, and passionate about supporting employees and optimizing HR processes, with experience in People Operations or HR administration, the ability to manage priorities effectively, and expertise in HR systems while maintaining confidentiality and compliance.

• Support recruitment efforts by posting job advertisements, preparing job offers, and assisting with onboarding tasks such as document collection, training, orientation scheduling, and ensuring new hires have the necessary resources.
• Manage the logistics of onboarding new employees, including preparing materials, arranging office setups, facilitating orientation sessions, and assisting with off boarding activities like exit interviews and the return of company property to ensure a smooth transition.
• Maintain accurate and up-to-date employee records, including contracts, benefits enrollments, and performance reviews, while tracking compliance-related documents.
• Provide day-to-day administrative support to the People Operations team, including maintaining employee records, updating HR databases, and ensuring the smooth execution of HR-related processes.
• Assist with payroll processing, benefits administration and enrollment, and collaborate with the finance team to ensure the accurate and timely processing of employee compensation and benefits.
• Support the creation and maintenance of HR-related reports and metrics dashboards, ensuring data accuracy and up-to-date information, such as turnover rates and employee engagement surveys. Assist managers in conducting regular performance discussions, helping track progress, gather feedback, and maintain records of ongoing performance conversations.
• Support the management of HR systems, ensuring employee data is accurate and up-to-date.
• Assist in ensuring HR practices and processes comply with legal requirements (e.g., Employment Standards Act, Canada Labour Code) and internal policies.
• Order general office supplies (e.g., toilet paper, paper towels, cleaning supplies), ensuring the office is well-stocked and maintained.
• Manage office logistics, including resolving any Wi-Fi issues, liaising with building management and cleaners, and overseeing the general upkeep of the office space (e.g., mail, heating, repairs, and waste disposal).
• Liaising with the building management and cleaners and responsible for the general upkeep of the office space (mail, heating, anything broken in the building, coordinating disposal of junk/items, making sure kitchen is clean, etc.)
  Please note that the responsibilities outlined above are not an exhaustive list and may be subject to change based on business needs.