Performance & Library Coordinator (Hybrid)

at  DePaul University

THE HIGHLIGHTS:

The Coordinator of Performance & Library coordinates instrumental ensemble library-related functions and provides overall administrative support in key areas of concert program design/production and performance/recital logistics for the Music Performance Department. This person works independently to ensure performance documents, which represent a large portion of the School of Music’s public-facing communications, are produced according to deadline and without errors or delays.

• Instrumental Ensemble Librarian:
• In consultation with faculty ensemble directors, coordinates all communication and ordering for music required by large instrumental ensembles (including Jazz Studies and Choral areas) and chamber ensembles from vendors and rental agencies; traffics related contracts, purchasing documentation, and invoicing to Director of Administration and Financial Services as needed. Researches and procures (through Business office) all music required and related contracts by instrumental ensembles from vendors and rental agencies.
• Communicates and coordinates library-related activities of the ensembles as directed by the ensemble directors and/or their staff.
• Responsible for the oversight and organization of library operations, including distribution of parts to ensembles in a timely manner, storage and cataloging of University-owned music, and receiving/return of rental score and parts.
• Responsible for hiring, training, and supervision of student librarians (including Jazz) and student library coordinator to accomplish above duties.
• Create and manage new roster system for Classical Instrumental Large ensembles. Track large classical instrumental ensemble absence requests.
• Oversee Ensemble Assistant.
• Performance Coordination:
• Designs concert programs for all non-main-stage School of Music performances, including coordinating program contentOversees 4-5 student employees in ensemble library, including grad or senior level general coordinator and students assigned to ensembles; supervises 1 student to assist with tasks and clerical work relating to Performance.