Personal Administrative Assistant (PA)

at  SING SPARE PARTS CO PTE LTD

OVERVIEW:

We are seeking an organized, detail-oriented, and proactive Personal Administrative Assistant to provide high-level support in managing day-to-day tasks and ensuring smooth operations. The ideal candidate will be able to handle a variety of administrative responsibilities, manage time effectively, and act as a liaison between the executive and various stakeholders.

QUALIFICATIONS:

• Proven experience as an administrative assistant, personal assistant, or in a similar role.
• Strong organizational and time-management skills with the ability to manage multiple tasks efficiently.
• Excellent verbal and written communication skills.
• High level of proficiency with office software (e.g., Microsoft Office, Microsoft 365 and other softwares).
• Ability to work independently and take initiative with minimal supervision.
• Strong attention to detail and a proactive approach to problem-solving.
• Discretion and ability to handle confidential information with integrity.
• Flexibility and adaptability in a fast-paced environment.

PREFERRED SKILLS:

• Experience with travel booking and scheduling tools.
• Ability to perform basic bookkeeping tasks or assist with budgeting.

• Calendar & Schedule Management : Coordinate and manage daily, weekly, and monthly schedules, including meetings, appointments, travel arrangements, and events.
• Communication Support : Handle incoming and outgoing communications, including phone calls, emails, and messages. Screen and prioritize requests, responding when appropriate.
• Travel Arrangements : Plan and book domestic and international travel, including flights, accommodations, and transportation. Prepare itineraries and ensure seamless travel experiences.
• Document Management : Assist in the creation, organization, and filing of documents, contracts, reports, and other important materials. Maintain a systematic filing system.
• Meeting Coordination : Organize and prepare materials for meetings, take minutes, and ensure follow-up on action items.
• Personal Errands & Tasks : Provide support with personal tasks, errands, and projects as needed.
• Project Assistance : Assist in research and preparation for projects or events as needed, helping to ensure deadlines are met.
• Confidentiality & Discretion : Handle sensitive information with the highest level of discretion and confidentiality.
• Provide full support to general manager on any administrative matters