Personal Assistant (1 Year Contract)

at  SPECTRUM AUDIO VISUAL PTE LTD

2. SECRETARIAL SUPPORT

• Perform day-to-day administrative tasks assigned to you
• Liaise and coordinate with various stakeholders, business partners, HODs, and any other parties to manage MD’s calendar for appointments, meetings, events, functions and tasks assigned
• Make travel arrangements for the MD’s business trips
• To maintain proper records and submit MD’s monthly expenses claims
• Draft and proof-read emails and letters on behalf of the MD
• Receive and attend to all of the MD’s guests
• Update MD’s contacts database

REQUIREMENTS:

• Minimum A-Level or Diploma-holder in any field
• Fresh graduate with Min. 1 year experience
• Able to work in a dynamic and fast-paced environment
• Good interpersonal, communication and written skills

CORE RESPONSIBILITIES:

70% - Managing Director’s Personal and Office Matters
30% - Sales & Marketing Support

1. PERSONAL ASSISTANT DUTIES

• To research, propose, purchase, and make arrangements for the MD’s personal matters (vehicle, housing, insurance, travel, banking, family events, etc.)
• To liaise with the MD’s family members and assist where necessary
• To engage and co-ordinate with vendors, suppliers and stakeholders to complete tasks assigned
• All other ad-hoc tasks