Personal Assistant
at Agency for Integrated Care Pte Ltd
Singapore 069110, , Singapore -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 21 Nov, 2024 | Not Specified | 23 Aug, 2024 | 3 year(s) or above | Outlook,Time Management,Powerpoint,English,Communication Skills,Confidentiality,Sensitive Information,Excel | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
- Provide full spectrum of secretarial and administrative support to the Chief.
- Manage the Chief’s schedule, including organizing meetings, appointments, and travel arrangements.
- Handle all private and confidential matters of company and preparation of presentation decks/materials.
- Act as the primary point of contact between the Senior Leader and internal/external stakeholders, always demonstrating professionalism and courtesy.
- Coordinate and facilitate communication between the Chief and stakeholders, ensuring clarity and efficiency.
- Prepare and edit correspondence, presentations, and reports as requested by the Chief.
- Ensure that the materials received are consolidated and sent to relevant parties by stipulated timeline.
- Prioritize conflicting needs and handle matters expeditiously, proactively, and follow-through on scheduling/coordination of administrative tasks to successful completion.
- Maintain an organized filing system, both physical and digital, to ensure easy access to important documents.
- Perform administrative collation of information for asset tracking, divisional attendance/representation at organisational events.
- Tracking of central utilisation of corporate Purchase card expense and supporting docs.
- Roster and update staff secretariat for division meetings.
- Maintain divisional group mail lists and staff welfare fund/usage.
- Arranging staff welfare hampers/condolences on behalf of Chief/division.
- Perform any other ad-hoc administrative tasks assigned.
JOB REQUIREMENTS:
- Minimum a good diploma in any discipline
- At least 3 years of relevant experience assisting as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
- Meticulous in work with a strong command of English with good written and verbal communication skills
- Independent worker with good time management and organisational skills, with the ability to work under pressure and multi-tasking.
- Team player and a self-starter with the resilience to thrive in a highly dynamic organization.
- Strong proficiency in in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Positive, proactive and able to always exercise great judgment.
- Ability to maintain confidentiality and handle sensitive information with integrity.
Responsibilities:
Please refer the Job description for details
REQUIREMENT SUMMARY
Min:3.0Max:8.0 year(s)
Executive Office
HR / Administration / IR
Management
Diploma
Proficient
1
Singapore 069110, Singapore