Personal Assistant

at  Allianz

Personal Assistant
Job Title : Personal Assistant Role Type: Full-time, permanent Position Reports To: CEO Department: CEO Location: AGL Head Office, Maple House, Temple Road, Blackrock, Co. Dublin.
Background: Allianz Global Life dac ("AGL") is a rapidly growing cross-border life insurer with products sold into the French, Italian and German markets, and, more recently Greek and Lithuanian markets. It also reinsures a portfolio of variable annuities sold in Taiwan and Japan. Its goal is to expand into other markets over the coming years, while also continuing to expand its product range. It currently writes unit linked, variable annuity and protection business.

Main Purpose of the Job:

• A vacancy has arisen for a Personal Assistant within Allianz Global Life’s CEO office , which will be responsible for all administration and coordination of the CEO business affairs and diary management .
• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Manage communication as directed by CEO by liaising with internal and external stakeholders on various meetings, projects and tasks.
• Plan and orchestrate work to ensure that CEO’s priorities are met, and best practices are upheld.

The role will be based in Ireland and the succesful candidate will be required to come to the office 3 days a week

Responsibilities:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to relevant stakeholders.
• Manage credit card and expenses reconciliation for CEO ensuring deadlines are met and are in line with Company policies.
• Manage senior management travel logistics and activities, including accommodations, transportation, and reservations.
• Provide administrative and office support, such as typing, minute taking, dictation, spreadsheet creation, and maintenance of filing system and contacts database.
• Manage on and off site events and townhalls as directed by CEO and HR.
• Create presentations for CEO using Microsoft Office (PP) to a high standard and proficiency.
• Manage adhoc projects for other departments (HR) as required.
• Manage facilities management administration as required for the company.
• Maintain professionalism and strict confidentiality with all materials.
• Organize communications as directed by CEO.

Key Customers: Internal -Colleagues, Heads of Function, CEO.External- Allianz Group, Allianz Directors ,External clients and customers of Allianz.

Business Competencies Education and Qualifications:

• Degree or equivalent to demonstrate strong educational background.
• Fluent English and Fluent Italian (very desirable).

Professional Competence:

• 5 + years of experience as a PA reporting directly to CEO or MD in a multinational company.

Product & Technical Knowledge:

• Office administration / coordination in a similar multinational environment ( financial services industry or other highly regulated environment).
• Understanding of best-in-class administration processes and procedures.
• Proficient in Microsoft Office suite (Word, Power Point ,Excel in particular).

Personal Competencies Personal Impact:

• Strives to provides outputs of a high standard and takes pride in meeting these standards.
• Pro-active, and demonstrated experience using initiative.
• Very organised

Intellectual Effectiveness:

• Ability to maintain confidentiality of information related to the company and its employees.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.

Communication:

• Bilingual (Italian and English)
• Excellent written and verbal communication skills.
• Flexible team player, willingness to adapt and deal with changes and challenges.

Dealing with people:Demonstrated ability to build successful working relationships with, and the manage expectations of, a wide variety of our internal and external customers / stakeholders.
Allianz Global Life DAC is an equal opportunity employer, and therefore welcomes applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, sexual orientation or any other protected characteristic. We welcome diversity of thinking as it is an important part of our company culture.
Job ID 36099

Main Purpose of the Job:

• A vacancy has arisen for a Personal Assistant within Allianz Global Life’s CEO office , which will be responsible for all administration and coordination of the CEO business affairs and diary management .
• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Manage communication as directed by CEO by liaising with internal and external stakeholders on various meetings, projects and tasks.
• Plan and orchestrate work to ensure that CEO’s priorities are met, and best practices are upheld

Responsibilities:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to relevant stakeholders.
• Manage credit card and expenses reconciliation for CEO ensuring deadlines are met and are in line with Company policies.
• Manage senior management travel logistics and activities, including accommodations, transportation, and reservations.
• Provide administrative and office support, such as typing, minute taking, dictation, spreadsheet creation, and maintenance of filing system and contacts database.
• Manage on and off site events and townhalls as directed by CEO and HR.
• Create presentations for CEO using Microsoft Office (PP) to a high standard and proficiency.
• Manage adhoc projects for other departments (HR) as required.
• Manage facilities management administration as required for the company.
• Maintain professionalism and strict confidentiality with all materials.
• Organize communications as directed by CEO