Personal Assistant and Office Manager (on-site)

at  Firmdale Hotels Design Team

Firmdale Hotels is an internationally acclaimed group, renowned for its collection of 11 luxury hotels and 10 exquisite bars and restaurants in the heart of London and New York. Our ethos is to inspire passion in our teams, encouraging them to embrace our values wholeheartedly. We are dedicated to delivering unparalleled guest experiences and redefining luxury hospitality.
At the heart of our design excellence is Kit Kemp, celebrated for her innovative and distinctive interior design. By collaborating with a global network of suppliers, Kit Kemp creates bespoke fabrics, furniture, and fragrances, seamlessly integrating artistry with functionality. Kit’s commitment to excellence sets new standards in luxury hospitality aesthetics, earning her worldwide acclaim.
As the Personal Assistant (PA) to Kit Kemp, the Creative Director of Interior Design, you will play a pivotal role in ensuring the efficient operation of the creative department. You will provide comprehensive administrative and organisational support, manage Kit Kemp’s diary, and coordinate with various stakeholders. This is a unique opportunity to be at the forefront of the dynamic creative process at Kit Kemp Design Studio, contributing to the creation of extraordinary guest experiences across Firmdale Hotels.

RESPONSIBILITIES:

• Maintain and manage Kit Kemp’s daily schedule, including appointments, meetings, and travel arrangements.
• Arrange travel itineraries, accommodations, and logistics for domestic and international trips, with occasional travel to New York.
• Support the Creative Director in managing project timelines and deliverables.
• Place orders for furniture and repairs for the Creative Director’s properties both in the UK and abroad.
• Manage installations, deliveries, and international shipments to the Director’s properties.
• Act as a liaison between Kit Kemp and designers, suppliers, and collaborators, assisting with photoshoots and Shop Kit Kemp.
• Represent Kit Kemp professionally and courteously, ensuring all interactions reflect the brand’s high standards.
• Handle confidential information with discretion and integrity.

OFFICE MANAGER RESPONSIBILITIES:

• Oversee the smooth running of Kit Kemp’s office, ensuring it is well organised and efficient.
• Coordinate and organise internal and external meetings, ensuring all necessary materials are prepared in advance.
• Work closely with the design team and other departments to facilitate effective communication and collaboration.