Personal Assistant

at  AP3 Capital and Advisory Services

JOB SUMMARY

Our Client, an NGO in the media space seeks to employ a dedicated Personal Assistant who is ambitious and looking to develop their career in the media and journalism industry, in a fast-paced professional and globally-minded work environment to work with the Managing Director.

• Minimum Qualification : Degree
• Experience Level : Mid level
• Experience Length : 3 years

REQUIREMENTS:

• Relevant degree from a reputable university. International degrees and training are an advantage.
• 3-5+ years in the media services industry; experience in sales, bid, and proposal development an added advantage.
• Strong proficiency in the use of relevant document processing and management software for documents, presentations, marketing, research, and analysis.
• Excellent written and spoken English.
• Proficient in MS Office applications – Outlook, Word, Excel, PowerPoint.
• Ability to multitask and prioritize tasks.
• Excellent time management skills
• Well-developed organizational skills
• Good knowledge of Media Reporting and analysis
• Developing, implementing, monitoring and evaluation of the framework
• Excellent organizational, problem-solving and communication skills.
• Strong interpersonal and communication skills
• Professional discretion

• Acting as a first point of contact for callers, dealing with emails and phone calls on behalf of the MD and highlighting issues that require the MD’s attention
• Manage MD’s diary, organize meetings and appointments, and screening access to the MD
• Assist with booking and arranging travel, transport and accommodation
• Assist with organizing formal and informal events such as meetings, conferences, etc.
• Managing correspondence on behalf of the MD while ensuring that important tasks and deadlines are brought to the attention of the MD in a timely manner
• Assist the MD with preparing and compiling reports, presentations
• Assist with managing databases and filing systems
• Assist with implementing and maintaining procedures/administrative systems when required
• Conducting research, preparing reports, presentations, briefs, minutes of meetings
• Assist with collating and filing the manager’s business expenses and travel expenses