Personal Assistant

at  British Land

THE ROLE

The role possesses a high level of autonomy, working on your own initiative to manage the head of investment (an executive committee member) and the wider investment team, strategy and insights (ad hoc).

WHAT YOU’LL DO

• High level diary management – diaries are very busy and often back-to-back; will need to use own initiative to help the executives be more efficient and effective
• Inbox / email management – proactively assessing emails, taking appropriate action, forwarding information as required and filing
• Prioritise workload efficiently and effectively with constantly changing schedules
• Pro-actively pulling together papers in preparation of meetings
• Arrange meetings via outlook including inviting external guests and liaising with other secretaries
• Create reports, documents, letters and PowerPoint presentations
• Print and bind documents as required
• Liaise with all levels within the company
• Answer telephone calls and dealing with them accordingly
• Travel arrangements - book travel/accommodation/restaurants and coordinate itinerary
• Processing monthly expenses/create po’s in proactis
• Salesforce – keeping contacts up to date and logging meeting notes.
• Create agenda for team meetings