Personal Assistant

at  CBRE

PERSON SPECIFICATION/REQUIREMENTS

• Effective time management and prioritisation of tasks using own initiative and with guidance where required
• Experience in support at senior level for a minimum of 2 years
• Excellent attention to detail – delivering results under pressure and with limited guidance while maintaining discretion and confidentiality
• Strong ability to build relationships across all service lines
• Analytic and decision making skills
• Exceptional organisational skills
• Excellent communication skills and attention to detail
• Ability to trust and maintain confidences
• Proactive
• Advanced IT skills
• Honest and reliable
• Smart appearance

KEY RESPONSIBILITIES

• Forward planning & proactive management of calendars across multiple time zones for Head of PMA and Head of Business Operations in Glasgow
• Full ownership of busy diaries - make appointments for internal and client meetings and arrange meeting rooms to suit
• Senior team diary support when required
• Arrange complex travel and itineraries both domestic and global using the companies online travel assistant
• Management and distribution of team correspondence
• Assist with processing department financial data for budgets, and generating various financial queries and reports, where appropriate.
• Effective fulfilment of Invoice pool including resolution of issues and queries and proactive management of payments
• Document preparation for to support senior PMA team (powerpoint, word, excel)
• Complete expense reports and reconciliation of receipts
• Front of House and client area support
• Organise team events
• Any ad-hoc admin duties as and when required.