Personal Assistant, Children in Need

at  BBC

PACKAGE DESCRIPTION

Job Reference: 14886
Band: B
Location: Salford
Contract: Continuing, full time (Office/Home - Hybrid)
Salary: Up to £30,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.
We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.
• Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
• Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
• Benefits - We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more

ABOUT THE BBC

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.
We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Read about them here
Diversity matters at the BBC. We have a working environment where we value and respect every individual’s unique contribution, enabling all of our employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise. To find out more about Diversity and Inclusion at the BBC, please click here.

DISCLAIMER

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

MAIN RESPONSIBILITIES

• Organise meetings and events, including the booking of meeting rooms and or venues.
• Provide diary management to 2/3 Directors, including managing and scheduling key calendar appointments ensuring effective use of Director’s time and that all meetings are managed with appropriate level of forward planning.
• Liaise with a number of internal and external contacts, screening and prioritising all forms of incoming communications.
• Support the Executive team members and Business Advisor to achieve good governance by minuting key meetings, ensuring follow up of actions and providing assistance on governance related tasks
• Support with planning and execution of team wide engagement projects and organisation wide strategic objectives.
• Co-ordinating directorate and other conferences (manage and organise team wide events (c. 150 staff) and meetings, including the booking of venues, travel and accommodation) and assist with delivering logistics for the Appeal night
• Assist in maintaining a corporate calendar with the key meeting dates within CIN, working closely with colleagues within and outside of the team.
• Work closely with the other Assistants with regards to scheduling and related logistics for Board and Committee meetings and other events.
• Undertake appropriate training and support the relevant team/director in the use of iBabs (our board software programme).Undertake general administrative activities for the Exec team which may include travel, meeting room bookings and away day logistics.

The role sits within the Finance & Operations Directorate and reports to the Business Advisor for Governance. The team provides a range of support services to our Trustees, Executive team and the wider organisation. The successful candidate will provide specific support to 2/3 of the CiN Directors. This will include general administration, diary management, minuting key meetings and co-ordinating meetings and events with senior stakeholders, trustees and external high profile individuals. The role holder will also be required to manage designated charity wide activity, which may include:

• Supporting the delivery of key change projects
• Managing processes that support the Joiners/Movers/Leavers activity.
• Delivering communications and supporting key engagement activities
• Assisting with delivering logistics for the Children in Need Appeal night of televisio