Personal Assistant

at  Countess of Chester Hospital NHS Foundation Trust

Working Part time: 22.5 hours per week
The successful candidate will provide an efficient and comprehensive support to the Divisional Director/Heads of Department and Divisional Senior Managers, undertaking full range of responsibilities associated with the post.
The duties will include using discretion, maintaining confidentiality, be able to work unsupervised and support the management team with the co-ordination of projects as required.
Provide a full secretarial service to the Divisional Director to include audio typing, copy typing the taking and transcription of meetings.
Attend meetings, transcribe the minutes, follow up agreed actions and ensure reports required are produced.
Manage and maintain the diary and commitments of the Divisional Director, taking responsibility for scheduling meetings and determining appropriate access.
Deal with telephone enquiries, emails and visitors taking appropriate action and advise as necessary.
Arrange meetings, away days and business planning sessions including hospitality arrangements and organise any travel and accommodation arrangements.
To co-ordinate the recruitment process of Senior Managerial Staff within the Division including preparation of recruitment packs, site visits and induction training
The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:
The Countess of Chester Hospital: providing 438 general and acute beds
Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate and outpatient facility
Tarporley War Memorial Hospital: a base for community services which serve the local rural population.
The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.
The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £23 (standard) or £43 (enhanced), this cost will be deducted from your salary over the first three months of employment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application

Please refer the Job description for details