Personal Assistant for the Southampton Children's Hospital

at  University Hospital Southampton NHS Foundation Trust

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Open only to a pplicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
The Southampton Children’s Hospital team are delighted to be able to offer a fantastic opportunity to join our team as the Personal Assistant (PA) for the Leadership team.
If you are an experienced and dedicated individual looking to join a highly ambitious and caring team, then we would love to hearing from.
Southampton Children’s Hospital supports families with emergency care needs, highly specialist treatments and pioneering care with an excellent national and international reputation.
We deliver our local and specialist services through 10 wards including a Paediatric Intensive Care Unit and High Dependency Unit, an Outpatient Department, Day Unit and Specialist Centre. We have a strong team of specialist nurses and advanced nurse practitioners.
This role supports the Matrons, Operational team and Care Group Manager in co-ordinating and managing key administrative aspects of our services.
The role provides administrative oversight for all of our meetings and close working with our clinical teams to ensure each service has essential clinical equipment. In addition to often being the entry point for Southampton Children’s Hospital for many external queries.
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service
The successful applicant will join a team of Matrons, Operational managers and the Care Group Manager working within the Children’s Hospital.
The post holder will need to demonstrate excellent communication skills and secretarial and/or administrative experience, and will work both autonomously and as part of a team to support the work of the Matrons, Operational teams and Care Group Manager.

1. Organising and prioritising diary appointments, re-arranging, when necessary, take account of more urgent meetings/appointments as they arise, informing the manager(s) of any new, changes and urgent appointments
2. Arranging meetings, liaising with other teams as appropriate to set a mutually convenient time/date. This may include the booking/arranging of a suitable venue, equipment and refreshments
3. Preparing meeting agendas and supporting paperwork, as appropriate, ensuring that this information is circulated to the relevant individuals in good time
4. Attending meetings and taking minutes/notes as required, initiating action on identified issues, as appropriate, ensuring that these are produced in-line with the agreed format and distributed as necessary
5. Organising departmental events (e.g. team meetings, away days), which may include the preparation of agendas and other documents
6. Acting as the first point of contact on behalf of the relevant manager(s), receiving their telephone calls, emails, and personal callers, responding efficiently and promptly to queries, either personally; by re-directing to the appropriate person/department; or taking a message, and ensuring that appropriate priority is given to urgent enquiries/matter