Hybrid
Agency :
Havas London
Job Description Summary :
Havas London is Havas UK’s flagship creative agency. Our mission is to make a meaningful difference to brands, businesses and people.
We’re the only major UK advertising agency to share a single building with every other specialist business in our network, all under a single P&L. Sitting within the Havas Village in King’s Cross affords us some clear advantages; none more so than our ability to build bespoke, multi-discipline teams around our clients, whatever their business need.
These are not teams that are together on paper alone, but teams physically, culturally, logistically and financially aligned.
Job Description :
We are looking for a bright and confident personality for this role, someone who is highly personable and has a flexible and mature approach to supporting key business leaders. We need you to be successful at managing a broad range of responsibilities, remaining calm under pressure and exercising diplomacy and confidentiality at all times. Traditional administrative support will be key as well as the ability to think creatively and input with ideas.
We are looking for someone who has the ability to work unsupervised and is ultimately, highly proactive. The right candidate should be someone who thrives in a fast moving agency environment and shows enthusiasm for taking on projects and learning about the business

Responsibilities include:

• Provide support and a first class service to Directors & C-Suite
• Extensive diary management for Directors & C-Suite
• Manage inboxes and field as necessary for Directors & C-Suite if required
• Book domestic and international travel, create itineraries
• Preparation of PowerPoint presentations
• Preparation of expenses
• Preparation of timesheets (where needed)
• Organise internal and external meetings and events
• Ensure the smooth running of key business meetings and events for Directors & C-Suite
• Maintain good working relationships with key external assistants and others of a more senior level
• Manage taxi bookings
• Meet & greet guests for Directors & C-Suite
• Assist with the agency social Club events
• Assist with many and varied ad-hoc projects and annual leave cover for PA team members

Who we’re looking for :

• Previous PA to C suite level is essential
• Highly organised with ability to work to deadlines in a fast-paced environment
• A willing and enthusiastic approach at all times
• Diplomatic with strong people skills
• Strong communication skills
• Attention to detail

LI-AC2

Contract Type :
Permanent
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job

• Provide support and a first class service to Directors & C-Suite
• Extensive diary management for Directors & C-Suite
• Manage inboxes and field as necessary for Directors & C-Suite if required
• Book domestic and international travel, create itineraries
• Preparation of PowerPoint presentations
• Preparation of expenses
• Preparation of timesheets (where needed)
• Organise internal and external meetings and events
• Ensure the smooth running of key business meetings and events for Directors & C-Suite
• Maintain good working relationships with key external assistants and others of a more senior level
• Manage taxi bookings
• Meet & greet guests for Directors & C-Suite
• Assist with the agency social Club events
• Assist with many and varied ad-hoc projects and annual leave cover for PA team member