Personal Assistant

at  ING

ING Financial Risk Management (FR) is looking for a hands-on, pro-active and flexible secretary to join our department and support our managers (L2).
In your role as a secretary you will be part of the business management (BM) team consisting of a Business Manager, 1 Personal Assistant and 2 Management Assistants. You will support one or two managers and their teams.

ABOUT US

With 60,000 employees and operations in approximately 40 countries, there is no shortage of opportunities for people with initiative who want to help people take a step ahead in life and in business. Do you want to work at the cutting edge of what’s possible and at the same time ensure you work with integrity and hold the customer’s interests at heart? Do you want to be surrounded by progressive, inspiring, diverse and supportive colleagues? Then there is no better place to invest your talents than at ING. Join us. Apply today.

INTERESTED?

Apply directly online, click on Apply for this job.
Please send your CV and motivation in English. We are looking forward to your application.
This vacancy is for a sensitive position. The selected candidate will be subjective to the ING CSI Screening during the on-boarding process.

• Organize, prepare and schedule meetings and manage the managers diaries. Assess priority, sensitivity and purpose of appointments. Monitor the keeping and issues reminders for appointments, follow up actions points.
• Record, organize and manage incoming and outgoing calls and written and electronic communications, using new media where appropriate. Assess priority, sensitivity and purpose.
• Respond to queries, arrange for the managers to respond to queries or forward queries to the appropriate person in the organization.
• Compose written messages based on specified guidelines. Check text in terms of content, accuracy and consistency.
• Act as the point of contact and maintain internal and external contacts.
• Provide organizational, logistical, general and technical support in relation to business travel, meetings, media, conferences, seminars, receptions and anniversaries.
• Cooperate with the Management Assistants colleagues and cover during their absence to ensure that the Head of FR and the MT always is supported (priority). Contribute to the collaboration within the team and continuously help to improve the performance of the team.
• Collect, record, and archive all relevant documents in (electronic) files. Distribute information in an appropriate and timely fashion. Inform those involved on the progress of current issues, specific details and outcomes.
• Operate a range of administrative systems, for example Workday, Ibuy and E-profit in accordance with existing compliance rules.