Personal Assistant

at  Pedros

We seek a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and personal support to the Executive GM. The successful candidate will manage day-to-day tasks, including scheduling, correspondence, and providing administrative support

REQUIREMENTS:

• Must have a minimum of 3 years Personal Assistant experience
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks efficiently
• High level of discretion and confidentiality
• Strong attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Previous experience working in a high-paced environment
• Ability to anticipate needs and act proactively

• Calendar Management: Maintain and organize the executive’s calendar, schedule meetings, appointments, and travel arrangements
• Communication: Handle all correspondence, including emails, phone calls, and letters, ensuring prompt and professional communication
• Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, transportation and preparing itineraries
• Task Management: Manage and prioritize tasks and projects, ensuring deadlines are met
• Document Preparation: Prepare and edit documents, reports, presentations, and other materials as needed
• Event Planning: Assist in planning and coordinating events, meetings, and other special occasions
• Confidentiality: Maintain confidentiality and discretion at all times, particularly when handling sensitive information
• Compiling of reports and Excel spreadsheets