Personal Assistant

at  Solihull Metropolitan Borough Council

Job Introduction
We have an exciting opportunity for an experienced Management/Executive level Personal Assistant looking to take the next step in their career.

You will:

• Provide high level, professional management, project and personal assistant support to the Chief Executive.
• Act as the interface between the Chief Executive and a wide range of contacts, both internal and external and at all levels across the Council (including elected members).
• Develop a thorough understanding of the Chief Executive’s priorities and ways of working in order to effectively support workflow and output.
• Be proactive in ensuring continuous improvement in all office processes and systems.

To be successful in the role of Personal Assistant to Solihull Council’s Chief Executive, you will have significant experience of:

• PA support at a managerial level.
• Complex diary management.
• Building and maintaining professional engagement and interaction with a wide range of stakeholders.
• Organising and managing high levels of competing demands and conflicting priorities.
• Confidently using systems, applications and software (MS Office or similar) for correspondence and to produce briefing documents, summaries and reports for senior management.

This fast paced and varied role is an excellent opportunity to work at the heart of Solihull Council and establish new ways of working alongside the Chief Executive and in partnership with a high performing Executive PA team across the organisation.

We also offer:

• A range of flexible working options
• Generous annual leave entitlements with the opportunity to purchase up to 10-days additional leave per year
• A flexitime scheme with up to 24 days per year
• Access to our Employee Assistance Programme – a 24 hour independent, free and confidential advice and support service
• Family and carer friendly policies
• Access to the Local Government Pension Scheme
• Employee benefits including staff discounts, subsidised travel passes and Cycle 2 Work Scheme

PLEASE NOTE – THIS SHOULD BE IN YOUR OWN WORDS AND REFLECT YOUR OWN EXPERIENCES, USING SPECIFIC EXAMPLES TO SUPPORT YOUR ANSWER.

If you have a specific question regarding this post, please contact Jane Tattam, Executive Assistant by email at jtattam@solihull.gov.uk or telephone 0121 704 8312.

• PA support at a managerial level.
• Complex diary management.
• Building and maintaining professional engagement and interaction with a wide range of stakeholders.
• Organising and managing high levels of competing demands and conflicting priorities.
• Confidently using systems, applications and software (MS Office or similar) for correspondence and to produce briefing documents, summaries and reports for senior management