Personal Assistant to Chief Executive Officer at WorQulture
at WorQulture
Nigeria, , Nigeria -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 02 Dec, 2024 | Not Specified | 05 Sep, 2024 | 3 year(s) or above | Data Analysis,Presentations,Productivity,Conferences,Visas,Filing,Travel Arrangements,Document Management,Research,Collaboration,Sensitive Information,Project Management Skills,Transportation,Materials,Management Skills,Expense Reports,Travel Logistics | No | No |
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Description:
JOB DESCRIPTION/REQUIREMENTS
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- Company:
- Location: Nigeria
- State:
Job type: Full-TimeJob category:
WorQulture is aninstructional design company specialised in developing systems, processes and learnings that encourage employee development and productivity.
We Are Recruiting To Fill The Position Below
Job Title: Personal Assistant to Chief Executive Officer
Location: Lagos
Job Type: Full-time
Responsibilities
- Coordinate the CEO’s schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of time.
- Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and team members. Manage emails, phone calls, and correspondence on behalf of the CEO, ensuring timely responses and follow-ups.
- Attend meetings, events, or functions on behalf of the executive, ensuring their presence and perspective are effectively communicated, and relaying important information back to the executive.
- Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and visas. Provide detailed itineraries and travel packets, and anticipate any potential travel disruptions.
- Prepare meeting agendas, presentations, and materials as needed. Attend meetings with the CEO, take minutes, and follow up on action items to ensure timely execution.
- Handle administrative duties such as expense reports, filing, document management, and office supplies procurement. Maintain organized records and files, both physical and digital.
- Assist the CEO in various projects and initiatives, including research, data analysis, and presentations. Coordinate with other departments to gather information and facilitate collaboration.
- Support the planning and execution of corporate events, conferences, and industry gatherings. Coordinate logistics, manage guest lists, and ensure events run smoothly.
- Handle sensitive information with discretion and maintain confidentiality at all times. Uphold the highest standards of professionalism and integrity in dealing with confidential matters.
Requirements
- B.Sc University Graduate
- A minimum of 3 years experience as an executive assistant is preferred.
- Must possess a professional demeanor
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office and scheduling software.
- Good Project management skills
- Ability to handle multiple tasks simultaneously and adapt to changing priorities.
- Discretion and a high level of integrity.
- Flexibility to work occasional evenings or weekends, as required.
- Knowledge or interest in the fashion industry is a plus.
Application Closing Date
Not Specified.
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Responsibilities:
- Coordinate the CEO’s schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of time.
- Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and team members. Manage emails, phone calls, and correspondence on behalf of the CEO, ensuring timely responses and follow-ups.
- Attend meetings, events, or functions on behalf of the executive, ensuring their presence and perspective are effectively communicated, and relaying important information back to the executive.
- Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and visas. Provide detailed itineraries and travel packets, and anticipate any potential travel disruptions.
- Prepare meeting agendas, presentations, and materials as needed. Attend meetings with the CEO, take minutes, and follow up on action items to ensure timely execution.
- Handle administrative duties such as expense reports, filing, document management, and office supplies procurement. Maintain organized records and files, both physical and digital.
- Assist the CEO in various projects and initiatives, including research, data analysis, and presentations. Coordinate with other departments to gather information and facilitate collaboration.
- Support the planning and execution of corporate events, conferences, and industry gatherings. Coordinate logistics, manage guest lists, and ensure events run smoothly.
- Handle sensitive information with discretion and maintain confidentiality at all times. Uphold the highest standards of professionalism and integrity in dealing with confidential matters
REQUIREMENT SUMMARY
Min:3.0Max:8.0 year(s)
Executive Office
HR / Administration / IR
Management
BSc
Proficient
1
Nigeria, Nigeria