Personal Assistant to Directors

at  Immediate Media Co

PERSONAL ASSISTANT TO DIRECTORS (£41,500)

BurdaInternational is a global media company of 2,400 people, with 250 media brands in 11 countries.
As the international arm of Hubert Burda Media, one of Germany’s largest media companies, we are home to entrepreneurs and innovators who create products tailored to the needs of consumers around the globe. Building on our diversified brands, we create innovative publishing products, services, events, and e-commerce.
Our international business activities are divided into segments: Publishing Europe which includes our companies in Poland, Czech Republic and France, BurdaLuxury in South East Asia and BurdaCreate!, which comprises our worldwide DIY brands. Burda’s international platform combines both cross-market expertise and locally rooted teams to be in a position to actively shape the dynamic media industry.
Immediate is BurdaInternational’s business in the UK, which is home to some of the biggest and most loved consumer brands in the UK, including Radio Times, Good Food and BBC Gardeners World magazine. It’s trusted, quality content reaches millions of people a month across digital, print, video, podcasts, apps and live events and is the destination for people looking to get more from the things they love. Immediate aims to inspire, fuel, encourage and educate: from reaching fitness goals to savouring good food, cultivating outdoor spaces, or enjoying the latest TV sensation – Immediate helps bring its audiences joy!
People are at the heart of our business and creating a diverse and inclusive working environment is extremely important to us. We are an equal opportunities employer. We’ll never treat anyone less favourably because of their sex, gender reassignment, pregnancy and maternity, marital/civil partnerships, sexual orientation, race, nationality, ethnic origin, age, religion or belief or disability. We’re also committed to supporting applications from those who are returning to work following a career break, maternity leave, illness or caring responsibilities. This is a place where you can grow, be supported, and make a difference.

OVERVIEW

We are looking for a Personal Assistant to Directors to provide administrative and some project-based support to 3 of our BurdaInternational Leadership team: Group Managing Director, Chief Technology Officer and Director of Product Propositions and Strategy. This is an exciting opportunity to work closely with the senior team of a dynamic global media business where the environment is friendly, professional and fast paced.
The Personal Assistant will primarily support the 3 Directors and establish the best possible administrative systems to ensure that their time, diaries and travel are well managed.
The ideal candidate will be confident, credible and trusted to deal with highly confidential issues, with a friendly, confident and engaging approach. They will need to be proactive, flexible and adaptable with excellent organisation skills and a highly efficient approach.
Based in the Immediate offices between High Street Kensington and Hammersmith 3 days a week, this hybrid role varies according to the needs of the Directors and their wider global associates. There will be a mix of high level and confidential work as well as diary, expenses and travel management. Along with ad-hoc tasks and projects with the EA to CEO and Chief People Officer, who when on annual leave, there will be the opportunity to cover their role.
An interest and experience in digital media, publishing and luxury brands would be an advantage.

REQUIREMENTS

• Experience working as a senior level PA in a busy team-based environment
• Strong working knowledge of Outlook, Teams, Word, Excel and PowerPoint
• Excellent communication skills
• Action oriented and proactive to seize opportunities and find ways to improve systems and ways of working
• Fast-paced, good planner who can prioritise well and meet deadlines
• Assumes responsibility and understands when there are peaks and troughs in workload. Always happy to muck in, regardless of the task in hand
• Relates well to all kinds of people within and outside the company globally
• Builds rapport easily which leads to positive and effective relationships
• Uses diplomacy and tact and doesn’t show stress
• Friendly & Sociable with a positive outlook; upbeat and wants to join in and enjoy work
• Flexible to deal with high level confidential work as well as routine administration

• Establish the administrative and support systems to effectively run and manage the office and where required, inboxes of the Group Managing Director, Chief Technology Office and Director of Product Propositions and Strategy
• Act as the first point of contact between managers and external contacts, companies, organisations and clients, and take the initiative to deal with enquiries, where appropriate
• Manage and where necessary co-ordinate diaries
• Read and review emails to keep up to date with current work priorities and deal with routine issues
• Manage, prepare and set up internal and external meetings
• Organise team events and dinners
• Produce and write up reports and presentations
• Book and manage extensive global travel itineraries
• Support EA to CEO and Global People Director with monthly expenses
• Liaise as required with other departments of the company
• Generate and maintain records and accounts (invoices, timesheets etc)