Personal Assistant to Management Team (maternity leave cover)

at  ING

Your role
For a 1-year fixed-term contract, we are looking for an energetic, result driven and experienced Personal Assistant for the management team here at ING Wholesale Banking in the Czech Republic in Prague.
You are capable of working in a complex and dynamic environment, you are flexible, loyal, proactive and a team player. You are able to work independently and in collaboration with the team. You have a sensitivity for cultural differences, dealing with highly sensitive and confidential information.

Key Responsibilities:

• Performing administrative and general supporting activities for management members (e.g. writing letters, notation, and documents processing, taking minutes from regular meetings, preparing documents for signing, preparing presentations)
• Organizing all agenda – meetings, conference calls, business trips etc.
• Expense accounting
• Booking flight tickets/hotels including travel insurance for MT members
• Taking care of outgoing and incoming calls and correspondence
• Arranging refreshment and office supplies
• Communication with other departments that report to our division
• Maintaining assigned registers /databases, generating reports
• Other miscellaneous duties based on ad hoc request of MT members

Required Background:

• 2+ years experience of holding an assistant position ideally in an international company
• Excellent communications skills in both Czech and English (oral and written)
• Advanced verbal and written communication skills
• Good self-presentation
• Reliability
• Loyalty
• Strong interpersonal skills and ability to deal effectively in a team environment
• Good knowledge of MS Office, esp. Outlook, Excel, Word, Power Point

We offer you a bunch of great benefits.

• A friendly, professional, and passionate work environment among colleagues
• Varied and engaging tasks
• Opportunities for professional growth and development
• A modern culture with flexible options for remote work and office presence (located at Českomoravská, Prague 9)
• Cafeteria points
• Multisport card
• Extra 10 days of annual leave
• Meal allowance
• Pension/Life insurance contribution
• Home office support
• Annual bonus
• Possibility of extending the 1-year fixed-term contract

Information about the selection process
Please apply by submitting your CV and cover letter. Please note that we will reply to selected candidates only . Thank you for your understanding.
We welcome everyone with equal enthusiasm – regardless of race, color, age, gender, sexual orientation, nationality or disability

• Performing administrative and general supporting activities for management members (e.g. writing letters, notation, and documents processing, taking minutes from regular meetings, preparing documents for signing, preparing presentations)
• Organizing all agenda – meetings, conference calls, business trips etc.
• Expense accounting
• Booking flight tickets/hotels including travel insurance for MT members
• Taking care of outgoing and incoming calls and correspondence
• Arranging refreshment and office supplies
• Communication with other departments that report to our division
• Maintaining assigned registers /databases, generating reports
• Other miscellaneous duties based on ad hoc request of MT member