Personal Assistant to the CEO

at  The People Practice

• Our client, Pan-African organization investing in the inclusion of Women, is looking to hire a Personal Assistant to the CEO who will support the CEO’s office with various administrative tasks, gaining hands-on experience in executive-level operations.
• This role offers an excellent opportunity to learn about corporate administration, project management, and executive support functions.
• The selected candidate must be tech-savvy with a knack for productivity tools, be curious and driven, and highly organized.

QUALIFICATIONS

• Bachelor’s Degree in a relevant field such as Business Administration, Social Sciences, or a relevant discipline.
• Minimum of 1-2 years of experience in Office Administration or Executive Support preferred.

Must have skills:

• Strong written and verbal communication skills, with the ability to articulate ideas clearly and persuasively.
• Detail-oriented with exceptional organizational skills and the ability to manage multiple tasks and deadlines.
• Passion for social impact and an interest in the nonprofit sector.
• Strong interpersonal skills and the ability to build relationships with potential partners.
• A proactive and self-motivated attitude with a willingness to learn and take initiative.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Demonstrated ability to work both independently and collaboratively in a team environment.
• High level of integrity and ability to maintain confidentiality.
• Strong work ethic and commitment to excellence.

The selected candidate will be responsible for but not limited to carrying out the following functions

Administrative Support:

• Facilitate the scheduling and coordination of meetings, appointments, and travel arrangements for the CEO.
• Prepare, organize meeting agendas, materials, and notes, and effectively manage the CEO’s calendar.
• Manage and organize digital files, documents, and correspondence.
• Maintain a high level of discretion and professionalism in all interactions, both internal and external.
• Coordinate with other departments to ensure smooth operations of the CEO’s office.

Project Management / Research Support:

• Support the CEO’s team in the planning and execution of special projects.
• Track project progress and provide regular updates to the CEO.
• Assist in the preparation of reports, presentations, and other project-related documents.
• Conduct research on various topics as assigned by the CEO and prepare reports based on research findings.
• Compile and analyze data to support decision-making processes.

Learning and Continuous Development:

• Keep abreast of best practices and industry trends related to high-level corporate operations.
• Seek feedback and guidance from Line Manager and team members to enhance skills and knowledge.