Personal Assistant to the Head of Junior School

at  The Haberdashers Askes Boys School

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Role: Personal Assistant to the Head of Junior School
Hours: 40 hours (Term Time plus 2 weeks)
Salary: Competitive
Reports to: Head of Junior School
We are seeking a highly organised and proactive Personal Assistant (PA) to provide comprehensive administrative support to the Headteacher. This role requires exceptional diary management, communication skills, and the ability to handle confidential information with discretion. The PA will play a pivotal role in ensuring the smooth running of the Headteacher’s office and supporting the leadership team in delivering a high standard of education and school operations.

• Promoting and safeguarding the welfare of children and young persons for who you are responsible and with whom you come into contact.
• Diary Management: Organise and maintain the Headteacher’s calendar, scheduling meetings, appointments, and events, ensuring efficient time management and prioritisation of commitments.
• Correspondence Management: Handle all incoming and outgoing communication for the Headteacher, including emails, letters, and phone calls, ensuring timely responses and appropriate action.
• Meeting Preparation: Prepare and circulate meeting agendas, take minutes during senior leadership team (SLT) meetings, and ensure the timely distribution of supporting documents and action items.
• Confidential Support: Manage and handle sensitive and confidential information related to staff, students, and school matters, exercising discretion and professionalism at all times.
• Event Organisation: Coordinate and organise school events on behalf of the Headteacher, including staff meetings, training sessions, parent-teacher meetings, and special school events.
• Liaison: Act as the first point of contact between the Headteacher and staff, parents, external stakeholders, and the wider community, ensuring effective communication and positive relationships.
• Document Preparation: Draft letters, reports, presentations, and other documents as required by the Headteacher, ensuring accuracy and attention to detail.
• Project Support: Provide administrative assistance for special projects, school initiatives, or programmes led by the Headteacher, ensuring smooth implementation and tracking of progress.
  Further details of the role can be found in the attached candidate pack.