Personal Assistant to UK Management Team

at  Heineken International BV

Personal Assistant to the UK Management Team
Location: London – a mix of office & home working
Salary: c. £35-42,000 base depending on experience
Contract: 12 month Maternity Cover
Closing Date: 15th November 2024, Please note, that we may close vacancies early when we receive significant numbers of applications.
As the nation’s leading pub, cider and beer company and the name behind a host of brilliant brands, we’re looking for equally brilliant people to help us on our journey to building a better future.
Are you someone who is really organised, has meticulous attention to detail and can juggle multiple priorities at one time? We have a fantastic opportunity to play a key role supporting members of our UK Management Team!
About the role
As you can imagine this role is integral to the successful running of the day to day activities of your Management Team members and as such you’ll be involved in a variety of activities and interact with a broad range of stakeholders. You’ll be working as a true right hand whilst understanding the departmental priorities of each area. To be a success in role you’ll be passionate about providing comprehensive and varied support whilst maintaining confidentiality
To be a success in role you’ll be able to act firmly and decisively in managing the agenda and meeting schedules and to make decisions accordingly whilst prioritising the needs of the directors. You’ll be a key gatekeeper and first point of contact to valued internal and external stakeholders and customers, so you’ll be as keen as we are to consistently exceed their expectations.
This role involves extensive diary management, including daily management of scheduling and rescheduling appointments, communicating with attendees and ensuring appointments are booked with the correct facilities.
There will also be extensive travel organisation involved, including flights, hotels, trains etc along with detailed travel itineraries and expense processing.
At HEINEKEN, stakeholder relationships are key so you’ll be a natural at building rapport and trust whilst in turn managing the expectation of those around you, coordinating and prioritising the schedules and tasks of senior and executive colleagues and sensitively managing any diary conflicts.
Who we’re looking for
You’ll be highly organised with exceptional attention to detail, preferably with past experiencing working as a EA/PA at a senior level. The ability to prioritise workload whilst maintaining a high level of professionalism, discretion and the ability to communicate in a clear and practical manner is key. This role would suit someone with a proactive mindset and the ability to work in ambiguity with the ability to quickly find solutions to problems.

We’re looking for someone who has:

• Strong experience of diary management, booking meetings, organising travel
• Ability to prioritise competing demands and work under pressure
• Comfortable in using Microsoft Office applications

Our ways of working
Our office sites operate a hybrid model. You’ll spend Tuesdays, Thursdays and one other day in the office and two days from home, although but you’re more than welcome to come and work from the office on those days too.
The Good Stuff!

In addition to your base salary, you’ll also receive:

• An annual bonus
• Company funded Private Medical Healthcare
• Double matched pension (up to 10%)
• 35 days holiday
• A monthly case of our delicious ciders and beers! (low and no alcohol options available)
• Comprehensive Opportunities to develop.

You’ll also get the opportunity to get involved with one of our colleague networks where groups of colleagues from all over the business work together to ensure we’re always working towards being a diverse and inclusive company.
The application
If you like what you’ve read and want to explore this opportunity further, please apply before the closing date listed at the top of the advert.
Please note, we may close vacancies early where we receive significant numbers of applications, so don’t delay!
If you need any adjustments made to support your application, for example if you require information in different formats, or if you have any accessibility issues, then we’re more than happy to review our processes – please feel free to get in touch with us as recruitment@heineken.co.uk.
In all likelihood the ideal candidate for this role won’t meet every single requirement in this advert, in fact we all need the opportunity to grow and develop in role. We understand some applicants are less likely to apply to jobs unless they feel they meet every single qualification. The team at HEINEKEN would encourage you to submit an application if the advert has piqued your interest rather than ruling yourself out based on any self-limiting beliefs. You never know, you may be exactly what we’re looking for!
We’ve 150 years of brewing history and are proud of this legacy. Yet we’re sure our best days are ahead of us. Every one of our colleagues has a role to play as we dream big, set bold ambitions, and push the boundaries. We support colleagues on this journey with development opportunities and unique experiences to help them reach their full potential.
Apply today to discover Your Future, Untapped

Please refer the Job description for details