Personal Assistant

at  Transforming Lives Educational Trust

PA TO SLT (SENIOR LEADERSHIP TEAM) - ASHLAWN SCHOOL

Ashlawn School wishes to appoint an enthusiastic, efficient, and proactive individual to the position of Personal Assistant to the Senior Leadership Team of a large, busy and successful school. The successful candidate will perform vital administration tasks necessary for the smooth running of the school and will undertake a full range of administrative and secretarial duties to ensure the efficient and effective running of the team and daily business.
The successful candidate will enjoy being at the hub of activity with varied activities and interaction with staff across the whole school. They will be a strong role model who rolls up their sleeves and gets stuck in with day-to-day operations. Applications are welcome from individuals currently working in a school or looking to move into the education sector.
The successful candidate will have the chance to lead and develop within our innovative and forward-thinking family ethos as well as having access to excellent professional development.

• Act as a point of contact within the school for staff, partners, councillors, parents/carers and others seeking contact with the SLT
• To assist the SLT in organising and assisting with their administrative workload recommending items to be dealt with in order of priority. Ensure that the SLT respond to particular approaches within timescales identified in any agreed priority action list
• When requested, maintain the diary for members of the SLT, arranging appointments as appropriate and ensuring that they are adequately briefed on matters to be discussed
• Make travel arrangements for members of the SLT as requested and to provide care for their visitors, including the provision of refreshments
• Assemble and prepare papers required by the SLT to attend meetings, prepare reports or reply to requests for information
• Liaise with the senior leadership team concerning priorities, deadlines, policies and procedures
• Prepare and distribute messages from the SLT
• Liaise with the TLET Central team where necessary
• Ensure the maintenance of clear and effective filing, records and other systems and to keep them updated
• Ensuring work force census is completed accurately, annually in conjunction with the PA to the Principal
• Arrange meetings and when required, take notes. Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales
• Sort and prioritise incoming post for the SLT, dealing with telephone calls for the SLT. Keep a log of mail received and how it has been dealt with
• After discussion, draft, as appropriate, outgoing correspondence and school documents that are the direct responsibility of the SLT
• Act professionally at all times and be the external example for the SLT
• Carry out research for the SLT as required
• Organise workload and prioritise on a daily basis using own initiative and knowledge of the work, with minimum direct supervision from the SLT
• Maintain a high degree of confidentiality with regard to issues concerning members of staff and pupils. Respond positively with tact, sensitivity and awareness to pupils and parents/carers in relation to duties undertaken
• Undertake all matters relating to SARS, FOI & Data Breaches
• Organising career appointments with the relevant outside agency and liaising with staff and students about such appointments
• Live the Ashlawn School values, as detailed on our website and be their best at all times