Personal assistant

at  Universit du Luxembourg

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
Created in 2003, it strives today to meet tomorrow’s major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

Provide proactive and high-level office management and ensure a well-organised day-to-day functioning for the Vice-Rector for Academic and Student Affairs.

• Build and maintain a relationship built on trust, to enable management to operate effectively and efficiently. Able to anticipate or recognise issues and refer them immediately to the right person for resolution
• Ensure the confidential handling of sensitive documents and information and its adequate follow-up
• Ensure administrative activities such as reporting, presentations and budget follow-up
• Compose, check, and send out internal and external communication on behalf of the vice-rector. Ensure follow-up of communication and sort out daily all correspondences (mails, emails, notices, memos, …) segregating them by importance, and prioritising them before handing them over with highlights on issues
• Agenda management
• Organise, prepare, and follow up on internal and external meetings conferences and other events
• Organise and follow up on ad hoc activities to ensure timely completion and proper execution