Personal Assistant

at  WesTrac

SKILLS & EXPERIENCE

• Demonstrated experience within an administration/coordination position
• Ability to handle sensitive information and uphold confidentiality standards
• Demonstrated ability to prioritise multiple tasks and meet deadlines
• Excellent customer service skills with the ability to develop strong positive relationships with customers
• Outstanding attention to detail and organisational skills
• Excellent communication skills including written, verbal, and interpersonal
• Computer literacy skills – MS Office & data entry

ABOUT THE ROLE

WesTrac is seeking a highly organised individual to join our team as a Personal Assistant. In this dynamic role, you will be based in our Tomago Head Office and support two General Managers. This position is a fulltime 12-month maternity leave cover with ability to be considered for other permanent opportunities following completion.
Reporting to the General Manager - Operations, the successful applicant will be responsible for a variety of tasks such as: arranging travel, compiling reports, reconciling expenses, coordinating conferences/meetings and managing calendars.

KEY RESPONSIBILITIES

• Provide confidential and personalised administration support to required groups
• Managing inboxes, diaries and project coordination platforms
• Prioritise incoming enquiries, ensuring all requests are responded to in a timely manner
• Arrange business travel, conference meetings and create itineraries
• Collation of documentation/data for meetings and presentations
• Reconciling monthly expenses
• Recording meeting minutes and formatting reports for board submissions