Personal / Executive Assistant

at  Allianz Global Life

Job Title: Personal / Executive Assistant
Role Type: Full-time, permanent
Position Reports To: CEO
Department: CEO
Location: AGL Head Office, Maple House, Temple Road, Blackrock, Co. Dublin.

MAIN PURPOSE OF THE JOB:

• A vacancy has arisen for a Personal / Executive assistant within Allianz Global Life’s CEO office , which will be responsible for all administration and coordination of the CEO business affairs and diary management .
• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Manage communication as directed by CEO by liaising with internal and external stakeholders on various meetings, projects and tasks.
• Plan and orchestrate work to ensure that CEO’s priorities are met, and best practices are upheld.
  * The role will be based in Ireland and the succesful candidate will be required to come to the office 2 days a week *

RESPONSIBILITIES:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to relevant stakeholders.
• Manage credit card and expenses reconciliation for CEO ensuring deadlines are met and are in line with Company policies.
• Manage senior management travel logistics and activities, including accommodations, transportation, and reservations.
• Provide administrative and office support, such as typing, minute taking, dictation, spreadsheet creation, and maintenance of filing system and contacts database.
• Manage on and off site events and townhalls as directed by CEO and HR.
• Create presentations for CEO using Microsoft Office (PP) to a high standard and proficiency.
• Manage adhoc projects for other departments (HR) as required.
• Manage facilities management administration as required for the company.
• Maintain professionalism and strict confidentiality with all materials.
• Organize communications as directed by CEO.