Personal Medical Secretary

at  Mersey Care NHS Foundation Trust

You will be part of the Administration Team based at Hollins Park. The newly formed team will work together to support each other in order to provide an effective administration service that supports the Consultants working into the Auden Unit and SCFT. You will be responsible for supporting the Consultants and the Clinical Teams who support our inpatient and outpatients services. It is a busy role; the successful candidate will need to have excellent organisational skills and be able to prioritise workloads on a daily basis due to competing deadlines.
You will work closely alongside your colleagues who will guide and assist you in preparing for audits and any reports that need submitting. Previous experience is desirable to enable the post holder to successfully get systems and processes up and running to support the Consultants.
Can all applicants please ensure that you do have certificates for any of the qualifications you include on your application form, you will need to evidence these as part of the recruitment process. Please do not note any qualifications that you cannot provide certificates.
As an experienced Medical PA, you will have an understanding of medical terminology and managing busy Consultants’ diaries to maximise use of their time. You will be responsible for typing a wide variety of documentation from both manuscript and transcription recordings. You will be required to arrange internal and external meetings/visits, which may include the booking of venues and hotels.
Taking comprehensive minutes is an integral part of the role, you must be competent in taking live minutes in meetings/ward rounds, preparing for your meetings in advance, chase up outstanding actions, ensure that all clinical information is uploaded on to the clinical recording system in a timely manner, to support the Consultants’
You will be required to liaise with external agencies including: Mental Health Review Tribunal Offices; other Secure Units; Social Services; Probation Services, Home Office and HM Prison Service.
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
You will be based within a general office environment, in Hollins Park House, you will be motivated, flexible and committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care. This full time post requires the successful candidate to work on site to support the inpatient and outpatient services.
You will act as a main point of contact for the Consultant Forensic Psychiatrists and Junior Doctors. You will be required to support the smooth administration function supporting the Auden Unit and SCFT. You will have experience of using Microsoft Office, inputting to clinical information systems and the ability to prepare presentations using PowerPoint. The post holder should be competent in the use of Excel, you will be required to develop and maintain spreadsheets to collect activity data on behalf of the Service.
You will need to ensure that clinical information is up to date, the post holder will also need to keep audits of clinical information to ensure that information is completed in a timely manner. The post holder will be required to undertake general secretarial duties such as typing (including case notes), photocopying, dealing with telephone enquiries, booking rooms and arranging hospitality, stationery stock control, reporting repairs and any project work as required for other disciplines as required

Please refer the Job description for details