Personal Secretary to the Hospital Administrator

at  St Dominic Catholic Hospital

• The Personal Secretary to the Hospital Administrator provides administrative support to the Hospital Administrator, ensuring efficient and effective management of the administrator’s schedule, correspondence, and tasks.

REQUIREMENTS

• Bachelor’s Degree preferred
• 2+ years of experience as a secretary or administrative assistant
• Excellent organizational, communication, and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong attention to detail and multitasking skills

Nice to Have:

• Experience working in a healthcare environment
• Knowledge of hospital operations and administration
• Certification in administrative assistance.

• Manage the Hospital Administrator’s calendar, scheduling appointments, meetings, and events
• Handle incoming and outgoing mail, email, and phone calls, responding to routine inquiries
• Provide administrative support for hospital projects and initiatives
• Develop and implement administrative processes and procedures
• Prepare and edit correspondence, reports, minutes and presentations
• Maintain accurate and up-to-date records and files
• Coordinate travel arrangements and itineraries
• Collaborate with other departments and teams as needed
• Maintain confidentiality and handle sensitive information with discretion