Job Title: Pharmacy Clerical Assistant
Hours per week: 37.5 hours per week
Perm/Fixed Term: Permanent
Salary: £23,615 per annum
Closing Date: 4th February 2025
Interview Date: 21st February 2025
*This post may close early due to high numbers of applications, so you are advised to apply promptly. *
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

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To check and certify invoices from all suppliers using WellSky, as per Trust’s Standing Financial Instructions and Pharmacy policies and procedures.
To investigate all invoice queries, obtain credits; gather, assess and analyse information regarding ‘to-follows’ on orders, cancel and if required, advise Lead Pharmacy Team on delayed orders when appropriate.
To file and maintain auditable records of all orders, delivery notes and invoice payment authorisations for all goods arriving at Pharmacy.
To check monthly statements and investigate discrepancies where appropriate using computer generated standard monthly reports.
To process automatically generated daily orders using the Pharmacy computer system in accordance with documented standards and procedures.
Here at George Eliot our vision to ‘ excel at patient care’ taking centre stage. An ever evolving clinically led acute service provider we are on a journey to continually provide high quality, safe and responsive health services delivered by inspiring and compassionate staff who share our corporate values:
E ffective open communication
E x cellence and safety in everything we do
C hallenge but support
E xpect respect and dignity
L ocal health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
To check and certify invoices using JAC, as per Trust’s Standing Financial Instructions and Pharmacy policies and procedures.
To investigate all invoice queries, obtain credits; gather, assess and analyse information regarding ‘to-follows’ on orders, cancel and if required, advise Chief Pharmacist on delayed orders when appropriate.
To file and maintain auditable records of all orders, delivery notes and invoice payment authorisations for all goods arriving at Pharmacy.
To check monthly statements and investigate discrepancies where appropriate using computer generated standard monthly reports.
To process automatically generated daily orders using the Pharmacy computer system (currently JAC) in accordance with documented standards and procedures.
To release orders, print them and present them to Chief Pharmacist for authorisation and signature.
To place orders with suppliers by telephone, fax, post or e-commerce in accordance with Trust’s Standing Financial Instructions and pharmacy policies and procedures.
To follow up overdue orders with suppliers, in accordance with Trust’s Standing Financial Instructions and pharmacy policies and procedures.
To prepare and process documentation required for order amendments and returns to suppliers, in accordance with policies and procedures.
To update and maintain computer records of suppliers, prices and drug contracts so as to ensure timely and up-to-date information in the pharmacy system, in accordance with Trust’s Standing Financial Instructions and pharmacy policies and procedures.
To select and print standard reports regularly and as required, for instance to investigate discrepancies using appropriate programme (e.g. TRACE) and end of year Financial Reports as required by the Finance Department.
In the absence of the department secretary P/A prepare, update and file staff details (A/L, Sickness and T.O.I.L.). Maintain and update records for non Pharmaceutical orders.
Knowledge of Microsoft programs (Word, Excel) and Outlook.
To file and maintain records of all documents relating to prescriptions.
To receive prescriptions, collect prescription charges, answer telephones and answer queries from patients and hospital staff when undertaking reception duties in the absence of usual reception colleague.
Balance the till and bank monies at Finance Department, when standing-in for colleagues in Pharmacy reception.
To answer telephones, channel messages, sort and distribute departmental mail
To book appointments for Chief Pharmacist.
To undertake photocopying, thereby supporting pharmacists & technicians.
As part of the department induction, to help train new staff.
To liaise closely with other clerical colleagues to ensure all daily tasks are completed.
To co-operate with other members of pharmacy staff as necessary, to facilitate the smooth running of department by ensuring timely execution of duties.
To maintain a clean, tidy working environment and equipment such as printers & photocopiers.
For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached

Please refer the Job description for details