Pharmacy Procurement and Distribution Officer

at  University Hospitals Coventry and Warwickshire NHS Trust

To support the Pharmacy Procurement Team to maintain the supply chain of medicines by sending orders to suppliers, processing all invoices within the required timeframe to enable payments to be processed by the finance department in line with suppliers terms and conditions. Provide support to the Administrative Officers – Pharmacy Procurement to process invoices containing price queries and other anomalies.
Please be advised there is a provisional interview date of 29th November.
Previous applicants need not apply.
Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, polices or procedures.
Process all Return to Supplier requests, credits for the correction of goods receipt queries
Support Administrative Officers – Pharmacy Procurement to send approved orders via the Pharmacy Electronic Data Interchange Software (EDI) or email
Process routine electronic and manual invoices using the EDI Software and the Pharmacy Stock Control System and rectify any appropriate discrepancies
To answer the telephone in a friendly and efficient manner with referral to other pharmacy staff as appropriate
Deal with filing and photocopying requests
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care.

We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation’s core values.

• Ensure the timely archiving of records
• Input procurement data into the relevant spreadsheets and data bases
• Process all invoices containing price queries and other anomalies within the required timeframe to enable payments to be processed by the finance department in line with suppliers terms and conditions
• Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, polices or procedures.
• Process all return to supplier requests, credits and invoices that are awaiting credit
• Support the Procurement team to manage medicines procurement and shortages as requested by Pharmacy Procurement and Distribution Manager
• Use the Pharmacy computer system and Finance reports to review all outstanding invoices and work collaboratively with the Specialist Pharmacy Technician – Procurement to ensure all accounts are up to date

For further details of the role please see the attached job description

Please refer the Job description for details