Planned Preventive Maintenance Officer (PPM)

at  Essex Partnership University NHS Foundation Trust

The post holder will be responsible for the continued development and monitoring of a Trust wide PPM Planner based on statutory requirements and best practice on a property-by-property basis. The post holder will be expected to ensure the applicable statutory, mandatory and compliance standards, Trust policy requirements and best practice codes are implemented and maintained in response to legal obligations, professional advice and NHS guidance and to develop and maintain effective processes to demonstrate compliance.
The post holder will be expected to monitor the successful closure of PPM routines ensuring that risks attached to PPM activity (non-conformance of PPM activity and remedial actions) are appropriately managed and/or escalated as appropriate.
Specifically for water management, the post holder will be required to access and monitor the water asset management database (ZetaSafe) to assure compliance and investigate all non-conformance. Overseeing the remedial actions to ensure failed assets are returned to a compliant status according to the L8 legislation.
This role is required to ensure that all PPM’s are undertaken in a timely fashion as dictated by the required PPM frequencies (in line with statutory regulations or best practice), and quality assured through the continued monitoring of the PPM programme to guarantee a safe and compliance estate. The post holder will work within a multi-disciplined Estates and Facilities Operational Teams, acting as a focal point for all PPM associated works. The post holder will be expected to undertake the organisation and coordination of all PPM activity through the prioritisation and allocation of work schedules for each person delivering services within this field.

The role will require the post holder to have significant experience and working knowledge of the management of the Estate and complex building stock including the operation, maintenance and repairs of its fabric, services, specialist services, plant and equipment: -

• Gas boiler plant
• Generators
• Site wide computer controlled building energy management system
• Refrigeration plant
• Fire alarm systems
• Low voltage electrical systems
• Large heating and domestic hot water systems and cold water supplies.
• Air conditioning and ventilation systems
• Lifts
• Automatic door systems

Automatic emergency power generation systems
EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
Season Ticket Loans
NHS discounts for staff
Excellent Training facilities and opportunities
Buying and Selling annual leave scheme
The opportunity to work bank shifts and expand knowledge and experience in other areas
Salary Sacrifice schemes including lease cars and Cycle to Work
Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
What is Staff Bank?
Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.
All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.
The post holder will be expected to be the point or contact / coordinator of all PPM activity on a daily / weekly / monthly / annual basis.
The post holder will be responsible for the continued development and monitoring of a Trust wide PPM Planner based on statutory requirements and best practice on a property-by-property basis.
The post holder will be expected to ensure the applicable statutory, mandatory and compliance standards, Trust policy requirements and best practice codes are implemented and maintained in response to legal obligations, professional advice and NHS guidance and to develop and maintain effective processes to demonstrate compliance.
The role will require the post holder to have significant experience of working with Computer Aided Facilities Management (CAFM) systems to provide a detailed schedule of works to be entered onto the Trust’s adopted CAFM System.
To be responsible for allocating PPM works to the appropriate in-house maintenance engineer, or approved sub-contractor. Based on information contained within the system the post holder will be expected to utilise data held within the CAFM system to ensure that works are distributed appropriately based on skill set and changing/challenging workload of individual’s in-house maintenance engineers and approved sub-contractors.
Being a point of contact / coordinator for all PPM activity, the post holder will be expected to liaise closely with site based staff (including dedicated site Estates and Facilities Officers, Clinical colleagues and Corporate Staff) advising of engineer attendance and works to be carried out. This will include administering the Authority to Proceed System, including reviewing the Risk Assessment and Method Statements (RAMs) for suitability prior to arranging Permits to Work.
The successful candidate will be expected to prepare technical specifications and tender documents. To periodically review Estates Contracts for preventative maintenance activities to ensure statutory, mandatory, departmental, and financial compliance / value for money
The post holder will be expected to monitor the successful closure of PPM routines ensuring that risks attached to PPM activity (non-conformance of PPM activity and remedial actions) are appropriately managed and/or escalated as appropriate.
The post holder will undertake regular internal audits to identify non-conformance of PPM activity. If during the PPM, remedial actions are identified it is the post holders responsibility to record these as reactive works from the remedials, ensure that the remedial actions are addressed and the CAFM system is updated to reflect these changes.
For PPM’s identified as a statutory requirement, the post holder will be expected to extract, consolidate and prioritise statutory compliance remedial work for various elements of the Estates and Facilities operations. (e.g Water Risk Assessments, Fire Risk Assessment, Fixed Electrical Tests, Lift Insurance Inspections etc.)
Specifically for water management, the post holder will be required to access and monitor the water asset management database (ZetaSafe) to assure compliance and investigate all non-conformance. Overseeing the remedial actions to ensure failed assets are returned to a compliant status according to the L8 legislation.
The post holder will be expected to identify and investigate any gaps in the schedule, creating new PPM’s where necessary.
The post holder will be expected to work closely with the department’s Systems Manager to ensure that quality systems are introduce and maintained in relation to information/documentation/data relating to PPM activity is appropriately managed and uploaded within the relevant systems (i.e. CAFM / Shared Drive). The post holder will introduce and maintain quality systems to manage the Service Sheets and
The post holder will be expected to develop and maintain a good understanding of the Maintenance Module and Compliance Module within the Trust’s adopted CAFM System. Information/documentation/data will be validated for input into the Maintenance Module and Compliance Module from various sources (internally and externally)

• Gas boiler plant
• Generators
• Site wide computer controlled building energy management system
• Refrigeration plant
• Fire alarm systems
• Low voltage electrical systems
• Large heating and domestic hot water systems and cold water supplies.
• Air conditioning and ventilation systems
• Lifts
• Automatic door system