Planning Assistant III

at  The City of Vancouver

QUALIFICATIONS

Education and Experience:

• Completion of Grade 12, or equivalent in Technical school supplemented with courses in graphics, commercial art or related courses, and some experience with respect to municipal engineering, program administration, art education, urban planning, landscape architecture, urban design, or a related field and/or an equivalent combination of training and experience

Knowledge, Skills and Abilities:

• Sound knowledge of the guidelines and regulations governing assigned programs.
• Sound knowledge of layout work, report design and reproduction of graphical presentation of data and planning projects.
• Ability to do survey work and mapping.
• Ability to read and interpret engineering plans and specifications
• Some knowledge of drafting and architectural design.
• Ability to provide graphical presentations and reports related to the work.
• Ability to work in a team to make sound judgments in applying program guidelines and policies to a variety of community generated activities in order to achieve consistency in service delivery.
• Interpersonal skills in establishing and maintaining and building partnerships.
• Excellent written and verbal communication skills.
• Strong planning, administrative, budgeting, and coordinating skills.
• Excellent time-management and organizational skills.
• Ability to compile and summarize data in an accurate written format.
• Ability to work well in a team and business environment with little or no supervision.
• Assist at meetings or other events, as required, outside of regular business hours including some evenings/weekends.
• Proficiency in MS Outlook, including booking meetings through Teams, and using programs such as Word and Excel, with preference for ability to use Adobe Creative Suite, Microsoft Publisher and Power Point.
• Ability to meet transportation requirements.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.
Business Unit/Department: Engineering Services (1300)
Affiliation: CUPE 15 Non Pks
Employment Type: Regular Full Time
Position Start Date: December, 2024
Salary Information: Pay Grade GR-021: $37.20 to $43.78 per hour

MAIN PURPOSE & FUNCTION

The Planning Assistant III is responsible for supporting and coordinating projects related to street art, placemaking, and street horticulture within the City of Vancouver. The position performs skilled graphical presentation of work to illustrate data , liaises with a variety of internal and external contacts, and provides guidance to community members.
The position reports to the Planner II – Community Programs, in the Street Activities Branch. The Planning Assistant III works with community members, stakeholders and partners.

SPECIFIC DUTIES & RESPONSIBILITIES

• Supports Community Programs team with the coordination of the Temporary Street Art, Placemaking, and Street Horticulture Stewardship programs.
• Performs project/site surveys, field checks and responds to partner enquiries and 3-1-1 requests.
• Performs technical work such as mapping, graphical presentations, data collection, and inventory of material for programs.
• Serves as primary contact for selected programs and projects within the Community Programs team.
• Engages with internal and external partners, tracks and maintains expenses, and prepares and distributes public information.
• Ensures that applications, contracts, proposals, expenses, and other project documentation are properly entered into organizational databases.
• Responds to a high volume of public inquiries and engages with relevant stakeholders, partners and contractors and support to successfully deliver projects within City’s regulatory requirements.
• Works with variety of community members, including visual artists with diverse backgrounds such as urban youth and Indigenous artists
• Provides support with public and stakeholder engagement processes.
• Provides logistical support including delivery of equipment or supplies and support navigating City processes
• Maintains deadlines and deliverables for multiple projects and communicate deadlines and key deliverable with artists, business partners and team
• Manage large database and ensure data entry accuracy and quality
• Supports in the administration of the Community Programs program areas including team building, file management (VanDocs), creating and updating program charters and work plans.
• Other duties/responsibilities as required