Planning Services Coordinator

at  Regional District of Okanagan Similkameen

Located in the south-central region of B.C., the Regional District of Okanagan-Similkameen (RDOS) covers an area over 10,400 km2 and is renowned for its orchards, vineyards and golf courses, as well as its widely varied landscape including deserts, mountains and valleys, pristine lakes and outdoor recreational opportunities.

The Regional District of Okanagan-Similkameen is currently recruiting for the regular, full-time Planning Services Coordinator to join the Planning Services team. The Planning Services Coordinator position is responsible for providing broad and diverse planning support to internal and external clients by supporting overall administrative processes with customer service excellence and attention to detail. Reporting to the Senior Manager of Planning Services, the successful candidate will have supervisory responsibilities that include guiding the administrative team and coordinating complex tasks to meet sensitive timelines within the Planning Services division. Other key responsibilities include:

• Coordinates overall departmental administrative functions including proofing documents, posting documents for public viewing, relaying and tracking interdepartmental communications, coordinating departmental meeting bookings and supporting Advisory Planning Commission meetings.
• Coordinates with division staff on processes related to bylaw development, permit issuance and the various aspects of land use planning projects, including entering information into various software programs, to ensure information is accurately tracked and distributed.
• Independently prepares complex correspondence, reports and other department documents as needed.
• Organizes and maintains digital and physical departmental files.
• Assists with incoming and outgoing division communications including in-person, phone, email and physical mail.
• Coordinates departmental equipment and supplies including ordering and tracking.
• Liaises with internal and external customers on behalf of the Planning Services division to support regulatory processes.
• Coordinates the organization of internal and external meetings including public engagement sessions, community events and public hearings.
• Supports and promotes the Regional District’s Occupational Health and Safety Program, enforces safety policies and procedures and ensures that workers are aware of all known or reasonably foreseeable health or safety hazards.
• Participates as a member of the Emergency Response Team as required.

QUALIFICATIONS:

• Certificate in business, public administration, geography or related program from an accredited institution.
• A minimum of four (4) years of related experience, preferably in a local government setting.
• A minimum of one (1) year of supervisory experience.
• Working knowledge of government legislation and regulations such as the Local Government Act and Freedom of Information and Privacy Protection Act
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Knowledge of document management best practices and processes.
• Strong problem-solving skills with attention to details.
• Knowledge of WorkSafeBC regulations and requirements.
• Ability to establish and maintain effective working relationship with the Board of Directors, Committees, and a variety of internal and external stakeholders.
• Ability to work on a number of concurrent tasks with deadline pressures.
• Ability to handle confidential and sensitive matters with discretion and integrity.
• Demonstrated computer skills in Microsoft Office Suite (Outlook, Word, and Excel) and software used in Regional District operations. Experience with mapping software is considered an asset.
• Ability to work evenings and weekends, as required.
• Ability to pass and maintain a criminal record check.
• Valid B.C. Driver’s Licence with ICBC driver’s abstract.
  This regular, full-time position is included in the BCGEU bargaining unit. The hourly wage for the position is $39.28 (January to June) and $39.67 (July to December) plus an attractive fringe benefits package.
  Application Deadline: 4:00 pm, Monday, February 17, 2025

• Coordinates overall departmental administrative functions including proofing documents, posting documents for public viewing, relaying and tracking interdepartmental communications, coordinating departmental meeting bookings and supporting Advisory Planning Commission meetings.
• Coordinates with division staff on processes related to bylaw development, permit issuance and the various aspects of land use planning projects, including entering information into various software programs, to ensure information is accurately tracked and distributed.
• Independently prepares complex correspondence, reports and other department documents as needed.
• Organizes and maintains digital and physical departmental files.
• Assists with incoming and outgoing division communications including in-person, phone, email and physical mail.
• Coordinates departmental equipment and supplies including ordering and tracking.
• Liaises with internal and external customers on behalf of the Planning Services division to support regulatory processes.
• Coordinates the organization of internal and external meetings including public engagement sessions, community events and public hearings.
• Supports and promotes the Regional District’s Occupational Health and Safety Program, enforces safety policies and procedures and ensures that workers are aware of all known or reasonably foreseeable health or safety hazards.
• Participates as a member of the Emergency Response Team as required