Plant Administration Coordinator

at  MINOPEX

DESCRIPTION

The purpose of this position is to provide secretarial, clerical and administrative support to the Plant in order to ensure that an effective and efficient administrative service is provided.

QUALIFICATION REQUIREMENTS

• Grade 12
• HR / Payroll / Accounting qualification
• Secretarial/ Diploma

EXPERIENCE AND SKILLS REQUIREMENTS

• 5 years’ experience in a HR/secretarial/ office administration role is required, preferably in the mining or process plant environment
• Minimum 2 years’ experience in a payroll and accounting environment
• Computer literate in MS Office
• Excellent communication skills, professional etiquette and sound work ethics
• Excellent time management skills
• Strong Financial Acumen

SECRETARIAL, RECEPTION & ADMINISTRATION RESPONSIBILITIES:

• Provide office support services in order to ensure efficiency and effectiveness within the Plant.
• Perform clerical duties in order to maintain administration.
• Direct visitors to the appropriate staff member.
• Assist in the planning and preparation of meetings, conferences, conference telephone calls and managing booking of boardroom for meetings and training sessions.
• Administration of petty cash including capturing, reimbursing and balancing.
• Organising functions and meetings, (i.e. safety achievements, farewells, year-end functions etc.).
• Compiling and typing of documents and reports.
• Maintaining filing systems.
• Capturing and balancing of overtime, standby and other monthly allowances on the payroll system .
• Accurate compilation of weekly and month end reports.
• Administration of monthly man hours captured in the system.
• Maintaining an adequate inventory of office supplies, including ordering and distributing of supplies.
• Responding to public enquiries.
• Distribution of mail from Plant to Head Office.
• Coordination of travel and accommodation bookings.
• Assist with HR Administration as required.