Polling Officer - AMS Elections

at  Alma Mater Society of UBC Vancouver

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
Position title: Polling Officer
Reports to: Elections Administrator
Supervises: None
Employee status: Hourly, Part-time
Length of term: January 2025 – March 2025
Hours per week: 2 from hire, 15-25 during election period
Compensation: $18.50 per hour
Job Summary
The Polling Officer is responsible for maintaining voting stations on campus for the AMS Elections, providing visibility and accessibility to all students. They enforce campaign regulations around voting stations and report any irregularities. Also, they share their thoughts and input on all processes of the AMS Elections. The AMS Elections is an independent, autonomous committee of six students that oversees elections and referendums for all students!

Duties and Responsibilities

• Greets students actively and encourages them to vote
• Manages voting stations while ensuring all guidelines are always followed
• Manages the custody of electoral equipment and mediates voting irregularities
• Takes down promotional materials at the end of the election
• Other duties as required

Skills and Qualifications

• Must be a currently registered student of UBC Vancouver
• Cannot be currently in a position where there may be a conflict of interest*
• Ability to attend weekly meetings, with frequent meetings from January to March
• Understanding of the importance of committing to impartiality and confidentiality
• Strong communication skills to effectively greet students politely
• Strong time management and organizational skills
• Ability to rapidly solve complex problems
• Experience supervising a team is an asset
• Enthusiasm about the electoral processes and encouraging students to vote is an asset
• Cannot be a candidate in the elections for AMS executives, constituencies (faculty groups), the Board of Governors, the Senate, the Ubyssey and the Student Legal Fund Society. Cannot be a member of the AMS Council, an Associate Vice-President of the AMS, an AMS Service Coordinator, or an executive of any constituency. Cannot be holding any position to which they have been appointed by (or in which they report to) the AMS Council, an AMS Executive, the Managing Director, the Student Services Manager, or anyone in the preceding list.

• Greets students actively and encourages them to vote
• Manages voting stations while ensuring all guidelines are always followed
• Manages the custody of electoral equipment and mediates voting irregularities
• Takes down promotional materials at the end of the election
• Other duties as require