Portfolio Support Manager

at  Department for Business and Trade

ABOUT US

Digital is the currency not just of the present, but of the future. This role therefore represents an exciting opportunity to work in a fast-paced, varied role with broad visibility and personal profile across the department’s cutting edge digital, data and technology (DDaT) directorate.
The DDaT Private Office sits within Business Operations and combined into one sub-team together with Policy & Strategy.
This is an opportunity to be part of an exciting, friendly and high-profile team. Having recently grown in number to reflect the priorities of an enlarged directorate delivering against core DBT missions, including to drive improved efficiency and productivity through innovation, this is an exciting opportunity to help shape a new role in an evolving team.
We are responsible for supporting the Senior Leadership Team to oversee, engage and inspire their portfolios.

MORE ABOUT US

This role can only be worked from within the UK, not overseas. If you are based in London, you will receive London weighting. DBT employees work in a hybrid pattern, spending 2-3 days a week (pro rata) in the office on average.
Travel to your primary office location will not be paid for by DBT, but costs for travel to an office which is not your main location will be covered.You can find out more about our office locations, how we calculate salaries, our diversity statement and reasonable adjustments, the Recruitment Principles, the Civil Service code and our complaints procedure on our website.
Find out more about life at DBT, our benefits and meet the team by watching our video or reading our blog!
Feedback will only be provided if you attend an interview or assessment.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

ABOUT THE ROLE

You will be responsible for a wide range of tasks centred around two functions. Firstly, working to support the Deputy Directors of Data and Technology in setting clear, strategic direction. Secondly, managing x2 Executive Officers (EOs) in their roles delivering administrative support, including by overseeing team resilience and development.

MAIN RESPONSIBILITIES

You will be:

• Coordinating portfolio-level input for cross-directorate activities to Business Planning, team meetings and reporting updates. Also includes compiling and narrating cross-portfolio input for commissions; e.g. briefing, presentation, Freedom of Information (FoI) and Parliamentary Questions.
• Helping to organise and join-up teams within and across portfolios by working collaboratively and actively building networks, including proactively keeping abreast of new developments (e.g. wider departmental impacts)
• Establishing a high-level understanding across portfolio activities, priorities and challenges so that you can represent portfolio interests at cross-cutting meetings and act as a First-Point-Of-Contact, Front Door into the portfolios.
• Managing a sub-team of x2 EOs in their roles delivering administrative support, including by overseeing team resilience, development and HR requirements.
• Ad hoc administrative assistance for the Senior Leadership Team to balance day-to-day demands, including providing resilience cover during EOs’ holiday absence.

This role requires SC clearance. DBT’s requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years. Failure to meet this requirement will result in your application being rejected and your offer will be withdrawn.Checks will also be made against:

• departmental or company records (personnel files, staff reports, sick leave reports and security records)
• UK criminal records covering both spent and unspent criminal records
• your credit and financial history with a credit reference agency
• security services record
• location detail