Pre and Post Award Research Grants Project Manager

at  Vitalief

WHO WE ARE & THE OPPORTUNITY

Vitalief is an innovative Healthcare consulting company, focused on empowering Research and transforming Clinical Trials. We seek a highly organized and detail-oriented Pre and Post Award Research Grants Project Manager (as a full-time, fully benefited Vitalief employee) to support a unique program for one of our premier clients in New Jersey. This program aims to revolutionize how surgical site infections are predicted, detected, and managed, enhancing patient outcomes and reducing healthcare disparities.
The Project Manager will assist in developing the administrative structure required to effectively manage the project and coordinate our client’s responses to concerns of and requests for information by the sponsor during the pre-award phase. Once awarded, and under the direction of the PI’s, the project manager will assist with the planning, executing, and monitoring our client’s and subrecipient research activities, ensuring compliance with regulatory requirements and study protocols. The candidate will liaise between the PI/Project team and relevant administrative offices throughout our client, such as the Human Subjects Protection Program that supports the Institutional Review Board (IRB) and the pre-award and post-award units in the Office for Research.

• Provide oversight and management of project timelines, sponsor requests, budget preparation, and deliverables. Participate in grant project meeting coordination and meeting management. Support the preparation and processing of proposals, acceptance of awards, and negotiation of agreements, including subawards.
• Ensure all research activities comply with regulatory requirements, including IRB submissions and approvals. Guides the grant project’s regulatory activities, including required training and reporting, management of IRB submissions, etc.
• Oversee data management plans and ensure procedures are effectively communicated within the team while ensuring accuracy and confidentiality.
• Serve as a liaison between project stakeholders, including the Principal Investigator/project team (consisting of 20 team members), central administrative offices and regulatory bodies, and external collaborators, such as sub-recipients and vendors, on administrative issues, identifying solutions for exceptional circumstances and resolve problems at all stages of the sponsored programs lifecycle.
• Advise and/or assist PI with the following: prevent over expenditures (resolve deficit situations), allowable and unallowable expenditures on grants; on processes, such as: travel reimbursements, purchase order requisitions, and check requests for assigned grants/contracts; process cost transfers in a timely manner proactively identify and avoid the need for cost transfers; closeout grants/contracts at end of award period; completing progress reports, carry forward, and other requests to Sponsor; closeout grants/contracts at end of award period.
• Work with post award and contracts team to ensure that new awards set up properly and timely