Preconstruction Coordinator

at  York Group

JOB SUMMARY

Reporting to the Preconstruction Coordinator plays a vital role in supporting the Preconstruction department. Working alongside the Preconstruction team, they will assist in the planning, estimating, and design phases, helping shape project processes from initial concepts to execution. This junior-level role is pivotal in coordinating project elements, managing documents, and ensuring project scopes align with client objectives. The Preconstruction Coordinator will collaborate closely with internal departments and external stakeholders to maintain accuracy and quality across all preconstruction activities, supporting York Construction Inc.’s reputation for excellence.

Primary Responsibilities

• Work alongside experienced construction professionals in the refining of York’s standards, procedures, and workflows.
• Assist the Preconstruction team in preparing the project plan by defining scope, developing budget estimates, and identifying potential risks related to scheduling, logistics, and regulatory requirements
• Support project success by preparing, organizing, tracking, and managing project documents, including design drawings, estimates, schedules, and specifications to ensure accurate, up-to-date information is available to stakeholders.
• Collaborate with trade partners and consultants to gather insights and refine project scopes, ensuring alignment with project needs.
• Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones, maintenance of files, logs, drawings and specifications through cloud project management software.
• Support communication with clients, consultants, and other stakeholders to support project goals, timelines, and specifications are understood and achieved.
• Support the preparation of RFP responses and work closely with teams to solicit and evaluate proposals and bids from consultants, subcontractors, and external vendors.
• Collaborate with cross functional teams to facilitate a seamless transition from preconstruction to operations.
• Support the coordination of permit applications with municipalities and regulatory authorities as required.
• Prepare service agreements and industry-standard consulting and construction agreements ensuring alignment with project requirements
• Other duties as assigned.

What you bring to York:

• Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field preferred
• Minimum 2 years’ experience representing stakeholders to deliver construction and building projects of varying size and scope
• Previous experience working on design-build construction projects preferred
• Previous experience working as an Owner’s Rep preferred
• Familiarity with construction software, Microsoft Office, and design tools
• Strong communicator with the ability to coordinate effectively with internal teams, clients, and external partners
• Previous exposure to consultant and design management, construction contract administration, or project financials is an asset
• Highly organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment
• Ability to follow processes and workflows to ensure accurate and timely deliverables
• Ability to adapt quickly to changing situations
• A results-oriented approach with the ability to take action and responsibility
• Bring passion, excitement, and positivity to the job
• Ability to work within the team and uphold York’s values

• Work alongside experienced construction professionals in the refining of York’s standards, procedures, and workflows.
• Assist the Preconstruction team in preparing the project plan by defining scope, developing budget estimates, and identifying potential risks related to scheduling, logistics, and regulatory requirements
• Support project success by preparing, organizing, tracking, and managing project documents, including design drawings, estimates, schedules, and specifications to ensure accurate, up-to-date information is available to stakeholders.
• Collaborate with trade partners and consultants to gather insights and refine project scopes, ensuring alignment with project needs.
• Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones, maintenance of files, logs, drawings and specifications through cloud project management software.
• Support communication with clients, consultants, and other stakeholders to support project goals, timelines, and specifications are understood and achieved.
• Support the preparation of RFP responses and work closely with teams to solicit and evaluate proposals and bids from consultants, subcontractors, and external vendors.
• Collaborate with cross functional teams to facilitate a seamless transition from preconstruction to operations.
• Support the coordination of permit applications with municipalities and regulatory authorities as required.
• Prepare service agreements and industry-standard consulting and construction agreements ensuring alignment with project requirements
• Other duties as assigned