Principals of Freshman Success and Humanities Secretary C

at  Illinois School District U46

FUNCTION / POSITION SUMMARY

The secretary is a critical role and is expected to organize, establish and maintain an environment that is responsive and respectful to students, staff parents, and community partners. The secretary ensures safe and effective school operations through office management, communications, collaboration with other staff, and directed procedures. The person in the position must exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student/staff information in school and community.

Job Duties / Responsibilities

• Schedule and coordinate calendars, meetings, and appointments for the Assistant Principal of Freshman Success and the Assistant Principal of Humanities on a daily basis.
• Support the planning, coordination, and implementation of 8th to 9th grade transition activities between middle school and high school.
• Prioritize tasks to meet timelines on a variety of projects as assigned.
• Responsible for general office duties including answering phones; greeting and directing office visitors; assisting and supporting staff; screening phone calls; transferring phone calls to the appropriate party.
• Receive, sort, and disseminate correspondence for and/on behalf of the supervising administrator including the original “draft” of memos, forms, newsletters, reports, and other correspondence (as assigned).
• Prepare verifiable department reports as requested.
• Provide additional main office support as needed.
• Assists in establishing and maintaining student records; compiles, records, and updates routine reports as necessary (i.e. Naviance reports, Infinite Campus reports, My Data warehouse reports, College Board reports, etc.)
• Maintains inventory of supplies and materials (e.g. forms, office supplies, event supplies, etc.) for the purpose of ensuring items’ timely availability.
• Prepare vendor invoices for payment, maintaining an accounting record on allpurchase orders and credits.
• Research assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school culture and climate.
• Expedite equipment repair of equipment by contracting vendors.
• Participate in related training when offered by the district.
• Other duties as assigned.

Education

• High School diploma or equivalent required.
• Associates degree preferred.

Experience / Knowledge

• Ability to work well in fast-paced professional environment and operate with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus.
• Working knowledge of Microsoft Office suite and Google applications.
• Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
• Familiar with online student information systems (i.e. Infinite Campus) preferred.
• Bilingual English/Spanish written/verbal (preferred).

Physical Demands

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

• Schedule and coordinate calendars, meetings, and appointments for the Assistant Principal of Freshman Success and the Assistant Principal of Humanities on a daily basis.
• Support the planning, coordination, and implementation of 8th to 9th grade transition activities between middle school and high school.
• Prioritize tasks to meet timelines on a variety of projects as assigned.
• Responsible for general office duties including answering phones; greeting and directing office visitors; assisting and supporting staff; screening phone calls; transferring phone calls to the appropriate party.
• Receive, sort, and disseminate correspondence for and/on behalf of the supervising administrator including the original “draft” of memos, forms, newsletters, reports, and other correspondence (as assigned).
• Prepare verifiable department reports as requested.
• Provide additional main office support as needed.
• Assists in establishing and maintaining student records; compiles, records, and updates routine reports as necessary (i.e. Naviance reports, Infinite Campus reports, My Data warehouse reports, College Board reports, etc.)
• Maintains inventory of supplies and materials (e.g. forms, office supplies, event supplies, etc.) for the purpose of ensuring items’ timely availability.
• Prepare vendor invoices for payment, maintaining an accounting record on allpurchase orders and credits.
• Research assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school culture and climate.
• Expedite equipment repair of equipment by contracting vendors.
• Participate in related training when offered by the district.
• Other duties as assigned