Processing Coordinator

at  Sazerac Company

Sazerac Company Overview:
Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning bourbons and whiskeys in the world, including Buffalo Trace, Pappy Van Winkle, Eagle Rare, Blanton’s, and Sazerac Rye. Additionally, Sazerac owns many popular brands across a range of spirits, including Fireball, Southern Comfort, Seagram’s V.O., Myers’s, Goldschläger, Parrot Bay, 99 Brand, and Platinum Vodka.
We’re proud of our award-winning culture and distilleries. Our Louisville office has been named one of the “Best Places to Work in Kentucky” four times, and our Buffalo Trace Distillery has earned the title of “world’s most award-winning distillery” through the dedication of our craftsmen for well over 200 years. Whether you’re a recent graduate or an experienced professional, Sazerac provides extraordinary opportunities for growth with competitive salaries and benefits in an exciting, entrepreneurial industry.
Company/Location Overview:
Welcome to Barton 1792 Distillery, Barton Brands of Kentucky. Our proud heritage dates back to 1879 with the founding of the Tom Moore Distillery in Bardstown, Kentucky. Renamed Barton 1792 Distillery, we continue to produce the highest quality spirits for over 130 years.
In 2009, we became a part of Sazerac Company which was established in 1850 and is a leading U.S. spirits supplier, with the world’s most decorated distillery, and a portfolio of award-winning brands.
Sazerac is an independent, family owned company; we attribute our success to a unique blend of our history, culture, brands, relationships, innovation, technology, and most importantly, our people.
For more information, please visit www.sazerac.com.
Job Description/Responsibilities:

This position is being scheduled to cover weekend operations and will consist of ~40 hours per week with the following days/shifts:

• Monday-Friday 2:30pm-11:00pm (time/duration may vary due to business need)

The Processing Coordinator is responsible for clerical functions in the Processing Department; tracks inventories, inputs data in the JDE System, and performs other clerical duties as assigned.

• Collects and enters data for Government records for designated Departments. Analyzes and reconciles the data prior to entry to ensure accuracy for spirits usage and lot tracking. Ensures activities and documentation are in compliance with regulatory agencies, including but not limited to TTB, OSHA, DOT, and FRA. Such activities or documentation may include Bills of Lading, placarding, and usage summaries. Ensures Processing operations meet regulatory requirements including OSHA, EPA and TTB regulations. Takes immediate corrective action when needed to stay in compliance.
• Ensures documentation of purchase, data entry, and inventory of bulk, raw materials and other supplies is accurately maintained, with results properly balanced and filed. Initiates and completes required reports, such as Bottling Tank Report, Ingredient Inventory, Month and Year End Inventory Report, Government Records, Loss Reports, Transfer Reports, and Work Orders. Completes inbound and outbound shipment paperwork and system transactions according to TTB and DOT standards and regulations. Identifies, analyzes and corrects errors on all transactions and reports.
• Evaluates records to improve recordkeeping and reporting performance.
• Develops improvement plans to address any deficiencies particularly in areas involving records, reports, batch tracking or inventory tracking. Creates and develops a personal development plan with Processing Manager to improve a skill/competency that will develop personal skills and improve performance. Focuses on Continuous Process Improvements with regards to Regulatory Compliance, Reporting and Inventory Control.
• Continually seeks ways to improve performance as measured by Key Performance Indicators. Cross-trains in order to increase knowledge, improve processes, and to improve intra- and inter-departmental communications.
• Continuously reviews and analyzes processes for improvement and to increase productivity and efficiency. Analyzes Data from internal and external sources to determine areas requiring Process Improvement. Develops and Tracks Continuous Process Improvement Projects in all Processing Department activities.
• Creates a team environment where all employees are encouraged to make a difference in meeting and exceeding customer expectations. Participates in efforts to address issues identified through climate surveys and make the Company a Best Place to Work. Develops and maintains solid professional working relationships inside and outside the company. Sets a positive example and act in a manner consistent with company values.
• Actively participates in frequent Career Development discussion and planning. Defines career aspirations and develop detailed plan to achieve scheduled successes and milestones. Identifies personal development opportunities and strive for continual personal growth. Engages in multifunctional teams and Continual Process Improvement projects outside of department and responsibilities as a means of Career Development and education.

Qualifications/Requirements:

REQUIRED QUALIFICATIONS

• Minimum of a High School Diploma
• Minimum of 2 years successful, related work experience
• Excellent oral & written communication skills
• Proficient in Microsoft office products
• Strong interpersonal skills
• Strong mathematical skills
• Strong analytical and problem solving skills

• Collects and enters data for Government records for designated Departments. Analyzes and reconciles the data prior to entry to ensure accuracy for spirits usage and lot tracking. Ensures activities and documentation are in compliance with regulatory agencies, including but not limited to TTB, OSHA, DOT, and FRA. Such activities or documentation may include Bills of Lading, placarding, and usage summaries. Ensures Processing operations meet regulatory requirements including OSHA, EPA and TTB regulations. Takes immediate corrective action when needed to stay in compliance.
• Ensures documentation of purchase, data entry, and inventory of bulk, raw materials and other supplies is accurately maintained, with results properly balanced and filed. Initiates and completes required reports, such as Bottling Tank Report, Ingredient Inventory, Month and Year End Inventory Report, Government Records, Loss Reports, Transfer Reports, and Work Orders. Completes inbound and outbound shipment paperwork and system transactions according to TTB and DOT standards and regulations. Identifies, analyzes and corrects errors on all transactions and reports.
• Evaluates records to improve recordkeeping and reporting performance.
• Develops improvement plans to address any deficiencies particularly in areas involving records, reports, batch tracking or inventory tracking. Creates and develops a personal development plan with Processing Manager to improve a skill/competency that will develop personal skills and improve performance. Focuses on Continuous Process Improvements with regards to Regulatory Compliance, Reporting and Inventory Control.
• Continually seeks ways to improve performance as measured by Key Performance Indicators. Cross-trains in order to increase knowledge, improve processes, and to improve intra- and inter-departmental communications.
• Continuously reviews and analyzes processes for improvement and to increase productivity and efficiency. Analyzes Data from internal and external sources to determine areas requiring Process Improvement. Develops and Tracks Continuous Process Improvement Projects in all Processing Department activities.
• Creates a team environment where all employees are encouraged to make a difference in meeting and exceeding customer expectations. Participates in efforts to address issues identified through climate surveys and make the Company a Best Place to Work. Develops and maintains solid professional working relationships inside and outside the company. Sets a positive example and act in a manner consistent with company values.
• Actively participates in frequent Career Development discussion and planning. Defines career aspirations and develop detailed plan to achieve scheduled successes and milestones. Identifies personal development opportunities and strive for continual personal growth. Engages in multifunctional teams and Continual Process Improvement projects outside of department and responsibilities as a means of Career Development and education