Procure to Pay Associate

at  Bakkavor

ACCOUNTABILITIES

Invoice Processing

• Perform invoice processing with corresponding purchase orders and delivery receipts
• Process Non-PO invoices arising through Non-PO expenses e.g., utilities, rent, tax payments, etc.
• Perform Credit or Refund Processing
• Perform Accounts Payable reporting and reconciliations

Payments

• Perform standard and ad-hoc payment processing activities, including processing and completing credit notes
• Prepare payment run, identifying invoices for payment, determining the invoices excluded from payment, analysing parked invoices, and determining the date which invoices should be paid
• Ensure all controls and governance requirements are fulfilled and appropriate evidence is retained
• Ensure payment runs are completed in a timely manner
• Resolve issues arising from the payments process
• Update supplier financing portal in a timely manner to ensure supplier agreements are adhered to

Query Resolution

• Leads on resolving any queries or discrepancies related to purchase orders, such as pricing discrepancies, quantity changes, or late deliveries
• Leads on resolving queries and issues related to the settlement of purchase invoices in line with payment terms, or contractual obligations
• Resolve escalations from internal customers and respond to supplier enquiries, ensuring issue and error resolution in line with agreed SLAs
• Correspond with Team Leaders if further escalation on queries is required

Audit and Internal Controls

• Support internal and external audits as required
• Adhere to all documented procedures, internal controls, governance and policy requirements at all times
• Prepare reports on Accounts Payable data, KPIs, aged payables, and cash flow projections and share with the PTP Team Leader

Communication and Change Management

• Offer support to team members (where necessary), and actively contributes to collaborative and high-performing team culture
• Identify continuous improvement opportunities based on role accountabilities
• Cultivate effective relationships with key stakeholders and suppliers
• Engage with the PTP Team Leader and Manager on PTP-related updates, issues, progress, and challenges

We’re proud to offer you a career with real scope for development. To reward your hard work and ambition as a talented Accounts Payable Associate with plenty of support and opportunity. And empower you to drive your own success and create a career you can be proud of too.
In this busy and exciting role, you will be responsible for the day-to-day processing of invoices, payments, query management, reporting and other AP related tasks. The role involves transaction processing based on the allocation by the PTP Team Leader / Manager and following established Standard Operating Procedures (SOP) to execute the tasks within agreed SLAs and KPIs.