Procure to Pay Supervisor

at  Air Liquide

HOW WILL YOU CONTRIBUTE AND GROW?

The AP Supervisor reports directly to the Procure to Pay Manager in the Business Service Center. The position is responsible for directing and managing the AP staff to ensure that supplier transactions are accurate, efficient, and cost-effective. The AP Supervisor is also responsible for the administration of corporate P-Card and Travel and Expenses programs. The management of the AP staff includes hiring, training, assigning and directing the workflow of the staff. In addition, the AP Supervisor must establish and apply internal controls and procedures to protect the assets of the Company and determine new controls or procedures that address the growth of the company. This position interacts on a regular basis with upper management, external and intercompany suppliers as well as other internal customer departments to integrate solutions that meet the company’s goals both financially and operationally.

Job Responsibilities

• Manages and lead the P2P team.
• Conduct performance reviews, provides feedback and support development of the team.
• Oversees the accurate and timely processing of invoices and payment transactions.
• Maintain positive relationships with vendors and internal clients.
• Address and resolve complex vendor inquiries and disputes.
• Runs efficient and cost-effective supplier related transactions within the BSC
• Ensures compliance with accounting standards, group policy, deadlines and internal control practices in line with the Sr Manager, Internal Financial Controls & Continuous Improvement
• Ensures disbursements are accurate, timely, and consistent with Company policies
• Ensures management of P-Card and Travel & Expenses programs are consistent with Company policies
• Ensures an efficient communication between the different teams, and objectives and priorities set with clients are met
• Ensures accuracy, efficiency, and timeliness of all AP activities
• Ensures compliance with Service Level Agreement(s) set with internal customers and develop an action plan when the targets are not met.
• Establishes key performance indicator analysis, suggesting and following up on relevant action plans and explains major variations versus prior periods
• Provides the relevant period analysis over the accounts under his /her control
• Ensures proper and timely AP module closing.
• Prepare and analyze accounts payable reports and escalations.
• Assists with the research and resolution of invoices on hold
• Executes Air Liquide Working Capital and Accounts Payable Initiatives
• Ensures timely monthly review of vendor statements to collect outstanding vendor credits
• Pursues continuous improvement for the end-to-end processes.
• Manages resources within the team, manages the performance and promotes the development of team members
• Organizes training and development to address competency gaps for current and potential roles within the AP team
• Promotes modeling of core behaviors by setting an example
• Ensures compliance with corporate policies and procedures and all applicable laws and regulations
• Responsible for AP record retention and file maintenance
• Researches and drives implementation of best practices and the use of new technologies in AP
• Promotes efficiency and creates a positive work environment for employees
• Develops and monitors the achievement of departmental objectives and strategies
• Ensures seamless cooperation among team members on cross-functional initiatives with Human Resources, Accounting and IT departments
• Meets or exceeds company safety standards, Promotes safety
• Performs periodic IT testing for Oracle patches, upgrades, and ITRs

KNOWLEDGE AND SKILLS

• Ability to motivate and manage the performance of others.
• Exceptional team management skills, preferably in a Shared Service center context
• Disciplined organizational skills. Time-management and adaptability based on changing priorities.
• Drive to respond to a fast-paced, rapidly changing environment.
• Ability to advise management, employees and vendors on all aspects of payable processes and related practices.
• Strong interpersonal and communication skills.
• Experienced in problem solving.
• Excellent verbal and written communication skills.
• Communicates openly and effectively in both formal and informal settings.
• Digital mindset for systems automation and connectivity
• Continuous improvement mindset for process improvements

• Manages and lead the P2P team.
• Conduct performance reviews, provides feedback and support development of the team.
• Oversees the accurate and timely processing of invoices and payment transactions.
• Maintain positive relationships with vendors and internal clients.
• Address and resolve complex vendor inquiries and disputes.
• Runs efficient and cost-effective supplier related transactions within the BSC
• Ensures compliance with accounting standards, group policy, deadlines and internal control practices in line with the Sr Manager, Internal Financial Controls & Continuous Improvement
• Ensures disbursements are accurate, timely, and consistent with Company policies
• Ensures management of P-Card and Travel & Expenses programs are consistent with Company policies
• Ensures an efficient communication between the different teams, and objectives and priorities set with clients are met
• Ensures accuracy, efficiency, and timeliness of all AP activities
• Ensures compliance with Service Level Agreement(s) set with internal customers and develop an action plan when the targets are not met.
• Establishes key performance indicator analysis, suggesting and following up on relevant action plans and explains major variations versus prior periods
• Provides the relevant period analysis over the accounts under his /her control
• Ensures proper and timely AP module closing.
• Prepare and analyze accounts payable reports and escalations.
• Assists with the research and resolution of invoices on hold
• Executes Air Liquide Working Capital and Accounts Payable Initiatives
• Ensures timely monthly review of vendor statements to collect outstanding vendor credits
• Pursues continuous improvement for the end-to-end processes.
• Manages resources within the team, manages the performance and promotes the development of team members
• Organizes training and development to address competency gaps for current and potential roles within the AP team
• Promotes modeling of core behaviors by setting an example
• Ensures compliance with corporate policies and procedures and all applicable laws and regulations
• Responsible for AP record retention and file maintenance
• Researches and drives implementation of best practices and the use of new technologies in AP
• Promotes efficiency and creates a positive work environment for employees
• Develops and monitors the achievement of departmental objectives and strategies
• Ensures seamless cooperation among team members on cross-functional initiatives with Human Resources, Accounting and IT departments
• Meets or exceeds company safety standards, Promotes safety
• Performs periodic IT testing for Oracle patches, upgrades, and ITR