Procurement Administrator

at  Quest Software

Overview:
At One Identity we know that companies with a strong positive culture perform so much better. That is why every day we strive to create a collaborative and inclusive working environment where our people can feel empowered to succeed. At One Identity you may work from home, but you will never feel remote.
One Identity is an award-winning IT management software provider offering a broad selection of solutions that solve some of the most common and most challenging IT problems. We are very customer focused and are proud to support the most complex customers with the highest IT demands in the world. It’s exciting, it’s challenging and it’s rewarding while offering career and personal growth.
We are looking for a Global Procurement Administrator in Panama City, Panama support the EMEA and APAC regions. The global procurement administrator will provide support for the business within the designated region with all procurement activities, ensure procurement policy compliance.
This role will transition in the future to Employee Expense Manager/Card Program Administrator which will include (but is not limited to) employee expense management and support, expense report audit, addressing employee policy inquiries and administering the Global Purchasing Card program.

COMPANY DESCRIPTION

At Quest, we create and manage the software that makes the benefits of new technology real. Companies turn to us to manage, modernize and secure their business, from on-prem to in-cloud, from the heart of the network to the vulnerable endpoints. From complex challenges like Active Directory management and Office 365 migration, to database and systems management, to redefining security, and hundreds of needs in between, we help you conquer your next challenge now.
We’re not the company that makes big promises. We’re the company that fulfills them.
We’re Quest: Where Next Meets Now.

WHAT YOU’LL BE DOING

• Validate Purchase Requisition quality/completeness
• Ensure purchases are initiated in the correct legal entity
• Validate purchases are procurement policy compliant
• Create Purchase Orders in Oracle Purchasing
• Resolve discrepancies related to invoices placed on hold due to PO or receiving errors
• Monitor PO reports, follow up with business to maintain accuracy
• Train new users on Oracle iProcurement
• Provide guidance to the business on Procurement policy and procedure
• Create spend reports as requested

FUTURE RESPONSIBILITIES (TIMING TBD):

• Manage Global Travel and Entertainment expenses
• Manage Global T&E policy
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• Research/validate required updates

• Respond to inquiries/review escalations
• Perform employee expense report audits
• Develop and review employee reimbursement activity reports
• Identify and respond to policy violations, potential leakage and negative trends
• Manage expense reporting tool – Concur
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• Respond to inquiries

• Perform system updates
• Annual mileage, changes to expense types, GL coding, audit rules, violation notices
• Research system errors
• Coordinate resolution with provider
• Manage Corporate Purchasing Card program
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• Implement new markets as needed

• Manage employee applications
• Perform activity reviews
• Identify and respond to delinquencies, potential leakage and negative trends
• Review and follow up on monthly billing statements
• Validate transaction compliance
• Reviewed by cardholder/approved by Manager
• Appropriate GL coding
• Proper back up attached to each transaction
• Provide monthly billing statements to Accounts Payable (ensure timely payments)
• Cancel terminated employee accounts
  Qualifications:

SKILLS NEEDED FOR THE ROLE:

• Minimum 3 years relevant experience (Administration, Accounts Payable and/or Procurement)
• Experience in a global multi-legal entity environment
• Experience with Oracle R12 (preferred but not required)
• Experience with NetSuite (preferred but not required)
• Experience with SAP Concur (preferred but not required)
• Self-starter, ability to work independently
• Excellent oral and written communication skills
• Must be well organized, ability to multi-task
• Must have good computer skills (Outlook, Excel, Word)