Procurement Administrator

at  Sanlam

WHO ARE WE?

MiWay is a direct financial services company. We are passionate about service excellence, convenience and offering our clients superior value products. Our Vision is to be a world-class direct financial services business that offers a complete array of services under one convenient umbrella – all managed online. We are positive that with the right people on board, we will continue to grow and give our clients the freedom to do things their way – free from worry and most importantly at peace with all the “what-ifs” of the world. Company values that every employee subscribes to are: Energy, Freedom, Accountability and Attitude. The ideal candidate is one who has the courage to be bold and subscribes to MiWay’s core values! Do you have a positive attitude, love a challenge, treat your colleagues with respect and look for solutions, not problems? If yes, then MiWay is the place for you!
Job Description
MiWay Insurance is hiring a recent graduate with 0-2 years’ work experience to work in a dynamic and evolving supply chain environment to gain exposure to the decision-making processes in procurement and to further career growth in a fast and dynamic industry.
The Procurement Administrator will support the procurement governance function by ensuring compliance with internal policies, managing procurement systems, and enhancing overall operational efficiency. The successful candidate will work closely with key stakeholders to ensure that the procurement processes adhere to legal, ethical, and company guidelines. This role requires someone who can handle pressure, think systemically, and is process driven.

Key Responsibilities:

• Governance Compliance: Ensure adherence to company procurement policies, procedures, and legal regulations. Regularly review and update procurement processes to ensure compliance.
• ERP Systems: Manage and maintain procurement systems like Searchlight or other ERP platforms, ensuring accurate and timely data entry and reporting.
• Process Management: Develop and improve procurement processes to ensure operational efficiency and mitigate risk.
• Systems Thinking: Apply a methodical and systemic approach to problem-solving within the procurement governance framework.
• Stakeholder Management: Liaise with internal departments and external vendors to ensure effective communication and smooth workflow.
• Data Analysis: Monitor and analyse procurement data, identifying trends, risks, and opportunities for process improvement.
• Documentation: Maintain accurate records of procurement activities, approvals, and decisions in line with governance requirements.
• Risk Management: Identify and mitigate potential risks in procurement processes to ensure compliance and efficiency.
• Vendor Management: Oversee and manage vendor relationships, including vendor performance evaluation, on and off boarding, preparation of termination document, monitoring of warning letters.
• BBBEE Compliance: Ensure procurement activities comply with BBBEE regulations, track procurement spend against BBBEE targets, and provide reports to relevant stakeholders.
• Qapter Connect Usage: Monitor usage with service providers to ensure transparency, conduct training for suppliers, and ensure timely updates to Qapter Connect usage records.
• Asset Management: Ensured proper allocation, issuance, and disposal of asset management so that the business would receive an optimal return.

Minimum Qualification Required:

• Undergraduate in Supply Chain Management or Information Technology is essential.
• Postgraduate degree in Supply Chain and Information Technology is highly advantageous.

Minimum Experience:

• 0-2 years’ experience in a work-related field.
• Prior experience working in procurement, governance, or a related field is beneficial.
• Familiarity with procurement systems such as Searchlight or any ERP system is beneficial.
• Knowledge and application on MS Office, Excel, Power BI and SQL is advantageous.

Skills:
 Proficiency in ERP systems (Searchlight preferred).
 Ability to work under pressure and meet deadlines.
 Strong organisational skills with attention to detail.
 Systems thinking and methodical approach to problem-solving.
 Strong process orientation and ability to follow through on tasks.
 Analytical skills with the ability to identify and implement process improvements.
Personal Attributes:
 Adaptable: Comfortable working in a dynamic and fast-paced environment.
 Proactive: Takes initiative and identifies opportunities for improvement.
 Collaborative: Works well in a team and communicates effectively with stakeholders at all levels.
 Process-driven: Strong focus on maintaining structured and efficient workflows.
 Resilient: Ability to work under pressure while maintaining high standards of work

KNOWLEDGE AND SKILLS

Purchasing procedures
Purchasing Applications and tools
Reporting and Administration

• Governance Compliance: Ensure adherence to company procurement policies, procedures, and legal regulations. Regularly review and update procurement processes to ensure compliance.
• ERP Systems: Manage and maintain procurement systems like Searchlight or other ERP platforms, ensuring accurate and timely data entry and reporting.
• Process Management: Develop and improve procurement processes to ensure operational efficiency and mitigate risk.
• Systems Thinking: Apply a methodical and systemic approach to problem-solving within the procurement governance framework.
• Stakeholder Management: Liaise with internal departments and external vendors to ensure effective communication and smooth workflow.
• Data Analysis: Monitor and analyse procurement data, identifying trends, risks, and opportunities for process improvement.
• Documentation: Maintain accurate records of procurement activities, approvals, and decisions in line with governance requirements.
• Risk Management: Identify and mitigate potential risks in procurement processes to ensure compliance and efficiency.
• Vendor Management: Oversee and manage vendor relationships, including vendor performance evaluation, on and off boarding, preparation of termination document, monitoring of warning letters.
• BBBEE Compliance: Ensure procurement activities comply with BBBEE regulations, track procurement spend against BBBEE targets, and provide reports to relevant stakeholders.
• Qapter Connect Usage: Monitor usage with service providers to ensure transparency, conduct training for suppliers, and ensure timely updates to Qapter Connect usage records.
• Asset Management: Ensured proper allocation, issuance, and disposal of asset management so that the business would receive an optimal return