PROCUREMENT ANALYST - HYBRID

at  University of California Office of the President

POSITION SUMMARY

Supports complex procurement assignments where analysis of situations or data requires a review of multiple purchasing options. Has authority to make purchases within broadly defined dollar limit. Exercises judgment to determine most effective methodology to acquire common goods and services. Normally receives little instruction on day-to-day work, with general direction provided on purchasing assignments that are more complex or unique in nature. Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures to resolve a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions and manages procurement activities in accordance with existing UC policy. Please note this is a hybrid position (3) days in the Oakland, CA office.

REQUIRED QUALIFICATIONS

Minimum 5 years of relevant experience.

SKILLS AND ABILITIES

Required Qualifications
Demonstrated interpersonal skills using a high degree of tact, diplomacy, and discretion to interact in a positive manner with diverse constituents in order to provide exemplary customer service.
Ability to read and interpret terms and conditions of contracts. Application of standard UC terms and conditions to identify gaps and risks to the University. Work with UC legal and to resolve issues.
Strong skills in the use of ERP/Financial systems (such as Oracle, Peoplesoft). Strong level of proficiency in the use of standard spreadsheets and word processing software.
Knowledge of organization’s departments and operations required in order to meet their procurement needs.

PREFERRED QUALIFICATIONS

Knowledge of contracting principles and practices, methods, and procedure used in competitive procurement including best value analysis, and source selection techniques. Knowledge of RFP/RFQ preparation.

PREFERRED QUALIFICATIONS

Bachelor’s degree in related area and / or equivalent experience / training

TRAVEL REQUIREMENTS

0%

30% Previews new requisitions and provides feedback to requesting department. Drafts and executes purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services. Drafts Request for Quotations (RFQs), including specifications and terms and conditions.
30% Interprets and applies University policies and procedures. Documents interpretations of processes, policies, and procedures for edification of customer and suppliers.
20% Regularly communicates with the organization’s customers, reduces risk to the University by ensuring departmental compliance with procurement policy, works in conjunction with end-users to develop specifications for RFQs, assists in implementation of organizational or systemwide agreements, manages demand against agreements, makes recommendations regarding new supply sources; champions use of a diverse supply base, as appropriate.
10% Negotiates with supplier for lower prices and better terms, develops new supply sources to address supply base inadequacies, as needed, and resolves supplier performance issues.
5% Provides analysis for complex purchasing projects.
5% Participates in professional development and training.